Team Leader Finance, Clinique La Prairie, One & Only One Za'abeel

Description

• Monitor and manage inventory levels in Helix, ensuring accuracy across all stock categories.
• Coordinate with suppliers for vendor registration, ensuring all required documents meet compliance standards.
• Communicate with the Cost Control team regarding registration of new items in the system and any stock discrepancies.
• Work with Purchasing team & suppliers for vendor registration: ensure all necessary paperwork supports compliance.
• Add new retail items into the system and ensure accurate representation in monthly stock counts.
• Ensure accurate reconciliation between operational and financial reports.
• Coordinate with Finance on monthly accruals for upcoming expenses.
• Review terms of contracts in accordance with internal guidelines and compliance requirements.
• Initiate and follow up PRs – ensure full documentation and approvals
• Facilitate execution of contracts - obtaining signatures from all appropriate individuals, record keeping
• Coordinate with suppliers for timely deliveries, ensuring invoices are stamped, signed, and acknowledged by the receiving department.
• Support management in preparing monthly revenue and expense analysis to identify variances and operational opportunities.
• Communicate with Directors and Managers regarding potential contract renewals or resignations of suppliers or service providers.
• Conduct spot audits at front office to verify balance and compliance with financial procedures.
• Review and reconcile Statements of Account (SOA) from suppliers.
• Manage and update Onyx request forms for procurement activities.
• Prepare refund requests, gather necessary documentation, upload to the system, and follow up with Finance on progress.
• Calculate and verify commission payouts for doctors and therapists, ensuring accuracy and timely submission for approval.
• Conduct and coordinate monthly stock counts, verify data with respective teams, and submit reports to Cost Control.
• Prepare and review staff commission reports and ensure all data aligns with system records.
• Assist with monthly revenue reports and contribute to P&L review discussions, highlighting discrepancies or trends.
• Communicate with Finance and Accounts Payable to track payment status and resolve pending issues.

Requirements

• Experience in procurement, finance coordination, or inventory management, ideally within hospitality, wellness, or healthcare.
• Proficient in ERP systems (Onyx, Iscala, Hyperion, Helix, or equivalent) and Microsoft Excel.
• Excellent communication, negotiation, and organizational skills.
• High attention to detail and ability to manage multiple priorities effectively.
• Strong understanding of procurement processes, vendor management, and inventory control.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance