Permitting Coordinator

Description

Organize your daily workload efficiently and anticipate bottlenecks or delays in the permitting process

Follow up on failed inspections and coordinate reinspections until permits are successfully closed

Support a high-quality customer experience by keeping jobs moving forward without compliance delays

Review and submit permit applications and Notices of Commencement (NOCs), both in person and online, to local municipalities

Your work helps ensure our jobs stay on schedule, pass inspections, and maintain our company’s licensing and compliance across multiple municipalities.

Keep company software and customer accounts updated with accurate permit information

Collaborate with other administrative and field team members to keep workflows smooth

Reconcile credit card transactions for permitting expenses ahead of month-end deadlines

Build and maintain professional relationships with municipal representatives and permitting offices

Track job statuses and proactively schedule inspections to ensure timely permit closure

As a Permitting Coordinator at Service Minds, you will play a key role in supporting field operations by managing the end-to-end permitting process. You will be responsible for filing permit applications, submitting Notices of Commencement (NOCs), scheduling inspections, and ensuring compliance with local regulations. This role requires strong attention to detail, excellent communication skills, and the ability to work independently while juggling multiple priorities.

• Organize your daily workload efficiently and anticipate bottlenecks or delays in the permitting process
• Follow up on failed inspections and coordinate reinspections until permits are successfully closed
• Support a high-quality customer experience by keeping jobs moving forward without compliance delays
• Review and submit permit applications and Notices of Commencement (NOCs), both in person and online, to local municipalities
• Keep company software and customer accounts updated with accurate permit information
• Collaborate with other administrative and field team members to keep workflows smooth
• Reconcile credit card transactions for permitting expenses ahead of month-end deadlines
• Build and maintain professional relationships with municipal representatives and permitting offices
• Track job statuses and proactively schedule inspections to ensure timely permit closure

Requirements

Excellent written and verbal communication skills

Strong attention to detail and ability to follow through without constant oversight

Basic computer proficiency and comfort using online portals

Background in home services (HVAC, plumbing, electrical) or construction is a plus

Strong organizational and time management skills

Must be able to pass a pre-employment background check, drug screen, and MVR check

Ability to multitask and remain calm under pressure

Occasional local driving required to deliver or pick up permit documents

Must be able to sit or stand at a desk for extended periods and use standard office equipment

Prior experience in permitting or working with municipalities is preferred

Empathy and professionalism in dealing with both customers and government personnel

• Excellent written and verbal communication skills
• Strong attention to detail and ability to follow through without constant oversight
• Basic computer proficiency and comfort using online portals
• Background in home services (HVAC, plumbing, electrical) or construction is a plus
• Strong organizational and time management skills
• Must be able to pass a pre-employment background check, drug screen, and MVR check
• Ability to multitask and remain calm under pressure
• Occasional local driving required to deliver or pick up permit documents
• Must be able to sit or stand at a desk for extended periods and use standard office equipment
• Prior experience in permitting or working with municipalities is preferred
• Empathy and professionalism in dealing with both customers and government personnel

Benefits

• Paid Time Off (PTO) and Paid Holidays.
• 401(k) with employer match.
• Career Path Opportunities for professional growth.
• Access to diverse career paths and benefits across the Service Minds group, enhancing your opportunities across multiple skilled trades.
• Employee Discounts on services with Ben Franklin Plumbing, Mister Sparky, and One Hour Heating & Air Conditioning.
• Life Insurance coverage.
• FREE Health Savings Account (HSA) for medical coverage, plus additional low-cost medical plans.
• Dental & Vision Insurance.

Training + Development

Interview process

Visa Sponsorship

Security clearance