Havtech
Engineered commercial HVAC systems and services across equipment, automation, energy, training and lifecycle support.
Manages front desk, greets guests, handles calls, mail, supplies, and admin tasks.
12 days ago
Junior (1-3 years), Expert & Leadership (13+ years)
Full Time
Richmond, VA
Office Full-Time
Company Size
359 Employees
Service Specialisms
Engineering
Consulting
Design
Technical Services
Project Management
Construction services
Sector Specialisms
Commercial Real Estate
Critical Environments
Education
Housing / Lodging
Institutional
Role
Description
front desk
mail handling
call management
office supplies
customer service
presentation updates
- Assists in the development and maintenance of office forms and procedures.
- Ensures that the Front Desk is covered during business hours and schedules backup coverage when necessary.
- Prepares outgoing mail. Coordinates the pick-up and delivery of express mail services (Fed-Ex, UPS, etc.). Receives, sorts and forwards incoming mail.
- Accurately answers and transfers incoming calls to appropriate employees and departments in a professional and friendly manner.
- Assists in the ordering, receiving, stocking and distribution of office supplies.
- Welcomes and assists all internal and external customers and guests.
- Responds to in person or electronic inquiries or refers to the appropriate employee or department as necessary.
- Maintains the PowerPoint Presentations on the flat screen TV’s throughout the office and updates as needed.
- Ensures that the reception and lobby areas are neat and organized.
Requirements
microsoft office
excel
mitel voip
bachelor’s degree
customer service
shipping
- Sensible, detail oriented, proactive and a team player.
- Strong organizational skills and the ability to prioritize multiple competing demands.
- Must have a working knowledge of Microsoft Office (Outlook, Excel, Word, and PowerPoint), Web-enabled applications and database software and intermediate level experience with Excel.
- Bachelor’s degree or 1 year of related equivalent experience.
- Knowledge of Mitel VOIP phone system preferred, but not required.
- Professional appearance and a positive, poised and cheerful demeanor. Must be outgoing and genuinely enjoy interacting with people at all levels in a professional manner.
- Experience with shipping via Fed-Ex, UPS, and USPS preferred, but not required.
- Excellent interpersonal, written and verbal communication skills.
- Outstanding phone etiquette and capacity to provide exceptional customer service at all times.
- Experience utilizing standard office equipment (printers, copiers, faxes, scanners, etc.)
- Ability to lift approximately 15-20 lbs.
- Available to work in office, 8:00am-5:00pm, Monday through Thursday and 8:00am-4:00pm, Fridays. (Punctuality and timeliness is a must!)
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded 1983
Company Age
The company was established in 1983, marking over four decades of experience in HVAC and building automation.
$45M Revenue
Annual Revenue
The company generates an estimated $45 million annually through its comprehensive services.
Staff 360+
Team Size
Employs approximately 360 engineers, technicians, and support specialists.
2024 Integration
Recent Milestone
Integrated Morin Hydronics under its group umbrella in 2024, expanding service capabilities.
- Over decades it expanded into New Equipment, Controls, Air Distribution, Service, Supply and a Learning Institute, weaving together equipment, parts, training and diagnostics.
- Its business spans sectors including commercial real estate (retail, offices, warehouses), critical environments (data centers, labs, healthcare), education (K‑12 and higher ed), lodging/multi‑family housing and institutional/government settings.
- Its typical projects combine equipment sourcing, system integration, preventive maintenance, FDD analytics, and on‑site support to maximise lifecycle value.
- By partnering with Clockworks Analytics, Havtech delivers proactive fault detection and diagnostics across equipment fleets for smarter energy and operational outcomes.
Culture + Values
- Customer-Centered Approach
- Integrity
- Excellence
- Collaboration
- Accountability
- Innovation
Environment + Sustainability
Net Zero Target
2050
Committed to achieving net-zero carbon emissions by the year 2050.
- Committed to sustainable, energy-efficient systems.
- Promotes green building and sustainable design solutions.
- Aims to reduce carbon emissions and improve energy performance in buildings.