Executive Assistant

Description

The Executive Assistant will streamline communication, coordinate complex logistics, track and drive action items, and support the preparation of documentation, presentations, and decisions. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced environment.

• Track action items across the organization and ensure timely follow-up, resolution, or appropriate delegation
• Prepare, edit, and manage confidential documents, including reports, presentations, contracts, and briefing materials
• Foster productive relationships across departments and with key external partners
• Support coordination of project activities, reporting, simple data analysis, and budget tracking
• Provide dedicated, high-level administrative support to the Executive, with additional support to other leaders as needed
• Coordinate occasional travel arrangements and related documentation
• Act as a key liaison between the Executive, internal teams, and external partners
• Manage calendars, appointments, meetings, and events, ensuring alignment with business priorities
• Coordinate meeting logistics, prepare agendas, and ensure the Executive is fully briefed
• Ensure clear, timely, and professional communication on behalf of the Executive
• Monitor executive inboxes, draft and refine written correspondence, and prioritize issues requiring attention
• Organize and maintain digital and physical filing systems to ensure information accuracy, accessibility, and compliance

Requirements

We are seeking a proactive, business-minded Executive Assistant who excels at anticipating needs, driving follow-through, and maintaining operational excellence. This role goes beyond traditional administrative support—it requires strong business understanding, sound judgment, and the ability to act as a strategic partner to the Executive.

• 3-5 years of experience providing executive-level administrative support in a corporate or professional environment
• Experience with project coordination, reporting, data analysis, or budget monitoring is considered an asset
• Exceptional organizational skills, customer service orientation, and proven ability to handle confidential information
• Demonstrated experience with complex scheduling, event coordination, travel planning, and supporting budgets
• Strong business acumen with the ability to understand priorities, anticipate needs, and support decision-making
• Strong interpersonal and problem-solving skills with the diplomacy required to work effectively across diverse stakeholders
• Communicate with tact, professionalism, and discretion, especially when handling sensitive or confidential matters
• Proficiency in Office 365 applications, Teams, Zoom, and related collaboration platforms

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance