Portfolio CAM - south east region

Description

• This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Monitor collections with regard to Association Assessments
• Complete monthly inspections of the buildings, facilities, and grounds to insure vendor job performance and note violations of C&R's. Inspection reports will be included in the monthly management reports provided to the board.
• Read and interpret documents such as safety rules, operation and procedural manuals, State Statutes affecting COA/HOA and corresponding condominium documents, by-laws and rules and regulations
• Approve all invoices outside the regularly budgeted items and submit for payment
• Draft and post Board Agendas prepare Board Packages, attend Board of Director meetings and record minutes.
• Work with Board in the preparation of a yearly budget and monitor its adherence
• Document, submit and coordinate insurance claims
• Administer all Association rules and regulations
• Transcribe all board meeting and annual meeting minutes (as applicable).
• Monitor vendor performance to ensure adherence to contract responsibilities and duties. Coordinate with board for Proposals to ensure appropriate price and service levels. Obtain and file business licenses and insurance for all vendors
• Compile all information for annual and budget meeting mailings
• The Community Association Manager manages all employees and vendors of the associations they are assigned to and is responsible for the performance association management services.
• Know how to ensure contractor compliance with contract terms related to deposits, progress payments, retention and final payments
• Distribute the budget as required by governing documents and statutes
• Prepare and submit a management report to the board
• Write routine reports and correspondence
• Ensure correct coding for financial statements
• Serve as liaison between the association/board of directors, legal counsel, and community association members
• Respond to owner/resident inquiries
• Implement enforcement policies (e.g., rules, architectural controls) as directed by the association
• Identify and record violations of association restrictions, rules and regulations
• Assist Maintenance Supervisor as needed with review of work orders and expedite as appropriate
• Supervise outside vendors and/or site employees as necessary
• Respond to requests from title/mortgage/real estate companies
• Develop, establish and implement systems and controls to ensure maintenance needs are documents and completed

Requirements

• Knowledge of the requirements for different types of meetings and elections
• Ability to lift up to 15 lbs
• LCAM designation.
• Daily travel is expected for this position.
• 2 to 5 years of experience.
• Communicate clearly and be able to work with and present ideas to a variety of people including owners, tenants, the general public, Board of Directors, staff, contractors and service providers
• Multi-task, embrace change, solve practical problems and deal with a variety of concrete variables
• Knowledge of the purpose of financial reports (e.g. general ledger, variance, accounts payable, income statement, balance sheet)
• Bachelor’s degree a plus but not required.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance