Senior Technical Publications Specialist

Description

• Design, format, and publish complex technical documents with consistent, professional quality.
• Develop and maintain templates, macros, and automation tools in Word, Excel, PowerPoint, InDesign, and Illustrator.
• Oversee document control systems, ensuring version control and compliance with SOPs and client guidelines.
• Manage document uploads, tracking, storage, and distribution via internal and client databases.
• Ensure accuracy and completeness of technical documentation before submission.
• Coordinate submissions, revisions, and responses with internal teams and external stakeholders.
• Train project teams on formatting best practices, templates, and control procedures.
• Collaborate with writers, engineers, and managers to streamline documentation workflows.
• Continuously improve production and control processes through technology and creative solutions.

Requirements

We are looking for an experienced desktop publisher and document coordinator to direct both document production and control functions. Reporting to the Technical Publications Manager and supported by a team of technical editors, the individual will design high-quality templates, manage workflows, enforce version control, and ensure compliance with internal and client standards.

Candidates should submit a resume and cover letter that highlight at least five years of document control and publishing experience, especially with NAVFAC and NIRIS, as well as any relevant work samples. Strong organizational, communication, and collaborative abilities are essential.

• Minimum 5 years combined document control and desktop publishing experience, preferably in government contracting or engineering.
• Proficiency in Microsoft Office, Adobe Illustrator, InDesign, Acrobat Pro, and macro/VBA scripting.
• Strong knowledge of document management systems, databases, and version control practices.
• Excellent organizational skills, attention to detail, and ability to manage multiple projects under tight deadlines.
• Effective communication and collaboration across diverse teams.
• Experience with government or DoD proposal and technical document production.
• Familiarity with Chicago Manual of Style or similar guidelines.
• Background in large‑scale environmental remediation or construction projects.
• Experience with MadCap or similar documentation tools; portfolio demonstrating formatting and template work.

Benefits

• Expect work that values your talent, flexible work‑life balance, and a voice in improving the company.
• Opportunities for personal and professional development investment.
• Competitive pay range $65,000–$80,000, based on experience and other factors.
• Comprehensive benefits including medical, vision, dental, life insurance, disability coverage, paid holidays/vacation/sick leave, and 401(k) plans.

Training + Development

Interview process

Visa Sponsorship

Security clearance