Head of Corporate Secretarial

Description

• Implement compliance controls in alignment with ESR Group's internal and external governance frameworks.
• Assume accountability for entity setup, restructuring, dissolutions, and operational readiness.
• Maintain up-to-date digital and physical statutory records, corporate registers, and constitutional documents.
• Review and validate AGMs, ad hoc resolutions, and complex governance proposals to ensure full compliance.
• Lead the planning, coordination, and documentation of board and committee meetings.
• Ensure timely and accurate lodgement of entity changes, board resolutions, and director appointments.
• Consolidate group-wide organizational data including directorships, shareholding structures, and incorporation details.
• Provide other governance advice and support as may be required by Legal from time to time.
• Address board inquiries, governance issues, and operational requests with agility and precision.
• Lead and execute corporate secretarial governance for all ESR entities in Singapore and select offshore jurisdictions (e.g., Cayman Islands, Bermuda, Hong Kong).
• Monitor timelines and escalate risks proactively to ensure business continuity and legal assurance.
• Collaborate with local corporate secretarial teams on group-level governance initiatives, cross-border transactions, and alignment of practices.
• Own the preparation and submission of all statutory filings, annual returns, regulatory disclosures, and constitutional recordkeeping.
• Enforce proper use of seals, letterheads, and statutory disclosures per constitutional and regulatory requirements.
• Oversee governance aspects of share transactions, M&A, and corporate actions in consultation with Finance and Legal.
• Serve as the primary liaison for governance matters relating to Singapore-based entities and coordinate with responsible officers for other offshore jurisdictions as appropriate.

Requirements

• A seasoned governance professional with at least 10 years of corporate secretarial or governance experience who has a strong command of regional corporate secretarial practices and regulatory frameworks.
• Proven leadership in entity management across real assets, financial services, funds management, or other regulated sectors.
• Experience managing compliance with regulatory licenses preferred.
• Professional qualification as Chartered Secretary, Corporate Governance Professional, or equivalent highly desirable.
• Strong communicator with the ability to manage senior stakeholders and thrive under transaction-driven timelines.

Benefits

• Entity Lifecycle Management

Training + Development

Interview process

Visa Sponsorship

Security clearance