Office Administrator - CEN at Mcbains in London, England, United Kingdom | Kablio

Role

Description

sharefile management

crm management

indesign conversion

project coordination

file management

invoice assistance

Issuing of documents on Sharefile systems
General office duties including photocopying,
Posting Director timesheets and credit card
Maintaining CRM – Projects/Contacts etc
Arrange meetings and lunches with clients
Organise meetings when required
Coordinate project delivery deadlines within the team
Answer phones when reception is busy
Converting word documents into Adobe In-Design
Booking meeting venues if required
Opening new jobs, making new files, keeping filing up to date
Follow all QA and standard procedures
Working with Directors and Team
Covering reception when receptionists are away
Helping with invoicing
Help with diary management

Requirements

director level

adobe indesign

crm

office suite

adobe sign

construction consultancy

Director Level experience
Experience with Adobe In-Design
Strong organisational skills
Use of CRM software
Advanced Word/Excel/Powerpoint
Tact, discretion, and respect for confidentiality
Document control experience
Heavy formatting of documents
Use of Adobe Sign for documents
Excellent communication skills
Previous experience in Construction Consultancy firm/Property Sector

Benefits

🚗 Electric Vehicle Scheme – We operate an EV scheme which allows you to be part of the climate change solution, one drive at a time.
🏥 Private Healthcare via BUPA: Our colleagues’ health and well-being are our top priorities.
🎉 Team Social Events: Regular team events to foster meaningful connections with your colleagues – it’s not all about work!
🚀 Growing Company with Opportunities for Career Progression: Your potential is limitless here!
👓 Eyecare: See the world more clearly and focus on what matters, thanks to our eyecare coverage.
🎓 Professional Fees Paid: We understand you’re ambitious and we want to support your continuous learning and development.
50+ WPM
👥 Employee Referral Scheme: Earn up to £5000 per referral by helping us build a team as exceptional as you are!
🌹 Life Assurance: Providing peace of mind for you and your loved ones.
❤️ Give as You Earn: Empowering our team to back charities and causes they believe in.
🤗 Employee Assistance Program: Anonymous on demand support for mental health, advice and coaching needs
🚴 Bike to Work Scheme: A healthier, greener way to start your day!
🤝 Charity Community Day: All our colleagues are encouraged to take a day off work once a year to make a meaningful impact in the community.
♻️ Sustainability Panel: McBains employees have the option of joining our sustainability panel to be the voice for change in our sustainability initiatives.
✈️ Travel Insurance: We understand your safety and security are important, wherever you are.
📈 Annual Performance Development Reviews: We're as invested in your career growth and success as you are with annual reviews to reward and refocus.
🌴 25 Days Holiday Allowance: Take the time you need to recharge and rejuvenate.
🚉 Interest-Free Season Ticket Loan: Making your daily commute a little easier.
Booking travel/accommodation
📚 Learning Management System: Never stop learning, growing, and improving thanks to our amazing LMS team.
💰 Pension Contribution : Flexible options to help secure your long-term financial well-being.
🏆 "The Better Way" Award & Recognition: Our monthly award to recognise the person who exemplifies our values of Integrity, Understanding and Flexibility.
🏖️ Buy/Sell AL: Flexible holiday so you can balance work and life your way.
🎓 Training & Development Scheme: Begin your career journey with a team that invests in you!

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1785

Historical Milestone

The company has been operational for over two centuries, establishing a foundation of experience and expertise in its field.

Billion-Pound Developments

Major Projects

The firm undertakes large-scale mixed-use developments, showcasing significant investment and complexity.

15 Years in Greece

International Presence

The company has maintained a strong presence in the Eastern Mediterranean for a decade and a half.

Offers architecture, masterplanning, and a wide range of engineering services including civil/structural/MEP.
Known for integrated teams that blend disciplines to streamline design and improve efficiency.
Operates across sectors such as education, healthcare, retail, infrastructure, and commercial.
Financially resilient and self-funded, with a focus on sustainability and retrofit/decarbonisation.
Supports environmental foundations focused on pollution and climate remediation.

Culture + Values

Integrity
Understanding
Flexibility
Collaborative working – ‘listening, interrogating and then responding once full understanding has been established’
Dynamic, expert-driven decision‑making across disciplines
Participation from every team member – ‘you and your team, us and our team’

Environment + Sustainability

Net-Zero by 2050

Emissions Target

Committed to achieving net-zero emissions by 2050.

348t CO₂e Saved

CO₂ Reduction

Partnered with CleanConscience to reclaim surplus assets, saving 348 t CO₂e and avoiding 78 t waste.

Majority of profits directed toward fighting pollution and climate change.
Joined UK Green Building Council to reshape sustainable built environments.
Operate under Carbon Reduction Plan aligned to PPN 06/21 supporting UK 2050 target.

Inclusion & Diversity

No publicly stated DEI strategy on website or LinkedIn
Glassdoor rating notes a 'nice culture and working people'
No gender-related statistics disclosed publicly

Articles

Building Services Engineering

Healthcare sector overview

Accreditations

Role

Description

sharefile management

crm management

indesign conversion

project coordination

file management

invoice assistance

Issuing of documents on Sharefile systems
General office duties including photocopying,
Posting Director timesheets and credit card
Maintaining CRM – Projects/Contacts etc
Arrange meetings and lunches with clients
Organise meetings when required
Coordinate project delivery deadlines within the team
Answer phones when reception is busy
Converting word documents into Adobe In-Design
Booking meeting venues if required
Opening new jobs, making new files, keeping filing up to date
Follow all QA and standard procedures
Working with Directors and Team
Covering reception when receptionists are away
Helping with invoicing
Help with diary management

Requirements

director level

adobe indesign

crm

office suite

adobe sign

construction consultancy

Director Level experience
Experience with Adobe In-Design
Strong organisational skills
Use of CRM software
Advanced Word/Excel/Powerpoint
Tact, discretion, and respect for confidentiality
Document control experience
Heavy formatting of documents
Use of Adobe Sign for documents
Excellent communication skills
Previous experience in Construction Consultancy firm/Property Sector

Benefits

🚗 Electric Vehicle Scheme – We operate an EV scheme which allows you to be part of the climate change solution, one drive at a time.
🏥 Private Healthcare via BUPA: Our colleagues’ health and well-being are our top priorities.
🎉 Team Social Events: Regular team events to foster meaningful connections with your colleagues – it’s not all about work!
🚀 Growing Company with Opportunities for Career Progression: Your potential is limitless here!
👓 Eyecare: See the world more clearly and focus on what matters, thanks to our eyecare coverage.
🎓 Professional Fees Paid: We understand you’re ambitious and we want to support your continuous learning and development.
50+ WPM
👥 Employee Referral Scheme: Earn up to £5000 per referral by helping us build a team as exceptional as you are!
🌹 Life Assurance: Providing peace of mind for you and your loved ones.
❤️ Give as You Earn: Empowering our team to back charities and causes they believe in.
🤗 Employee Assistance Program: Anonymous on demand support for mental health, advice and coaching needs
🚴 Bike to Work Scheme: A healthier, greener way to start your day!
🤝 Charity Community Day: All our colleagues are encouraged to take a day off work once a year to make a meaningful impact in the community.
♻️ Sustainability Panel: McBains employees have the option of joining our sustainability panel to be the voice for change in our sustainability initiatives.
✈️ Travel Insurance: We understand your safety and security are important, wherever you are.
📈 Annual Performance Development Reviews: We're as invested in your career growth and success as you are with annual reviews to reward and refocus.
🌴 25 Days Holiday Allowance: Take the time you need to recharge and rejuvenate.
🚉 Interest-Free Season Ticket Loan: Making your daily commute a little easier.
Booking travel/accommodation
📚 Learning Management System: Never stop learning, growing, and improving thanks to our amazing LMS team.
💰 Pension Contribution : Flexible options to help secure your long-term financial well-being.
🏆 "The Better Way" Award & Recognition: Our monthly award to recognise the person who exemplifies our values of Integrity, Understanding and Flexibility.
🏖️ Buy/Sell AL: Flexible holiday so you can balance work and life your way.
🎓 Training & Development Scheme: Begin your career journey with a team that invests in you!

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found