Executive Administrative Assistant

Description

• Handles coding and payment of vendor invoices.
• Provides coverage of receptionist duties to all visitors and vendors in-person and on the phone.
• Complete all required compliance, safety, and developmental training as assigned.
• Independently answers and/or triage requests for information.
• Creates and manages conference calls and meetings, including the preparation and organization of meeting space, materials in advance and order food for (breakfast/lunch, etc.).
• Manages key reporting documents with impeccable attention to detail.
• Independently establishes, organizes, and maintains electronic and paper files per company guidelines.
• Drafts and prepares correspondence, announcements, presentations, and reports both internal and external to the company.
• Reviews and prioritizes documents and respond as appropriate.
• Accepts all incoming packages for president and executive staff and direct to appropriate individuals.
• Manages the coordination and arrangement of meetings and events, some with very high-level executives both inside and outside the company.
• May oversee the work of the receptionist or junior administrative staff.
• Proactively manages daily calendars and meetings for the executive leader and other members of the team using discretion in the screening and prioritization of leader's time.
• Arranges complex international and domestic travel.
• Completes President's expense report.
• Facilitates communication and act as an effective liaison between internal and external customers by providing confidential, timely and accurate information.

Requirements

• Uses sound judgment and complex problem-solving skills to provide professional administrative support in a fast-paced environment.
• Experience working in a dynamic environment with a commitment to meeting deadlines Required
• Requires ability to complete high volumes of tasks and projects quickly with little to no guidance; react with appropriate urgency to situations and events that require quick response or turnaround; take effective action without having to know the total picture; and efficiently and creatively solve difficult or complex problems that affect people within the group or other related groups.
• High level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company.
• Ability to resolve problems independently and work with a high degree of autonomy and responsibility with attention to detail.
• 4-6 years of progressively responsible experience in a similar position Required and
• Demonstrated ability to exercise excellent judgment and discretion in handling highly confidential information.
• Strong written and verbal communication skills and proven ability to communicate clearly and professionally with individuals at all levels, internally and externally.
• Strong time management, organizational skills, and detail oriented.
• Strong computer proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required.
• Bachelor's Degree in Business Administration, equivalent work experience Required or
• Ability to handle multiple priorities from various constituents with tight deadlines in a fast-paced environment.
• Relevant industry experience Preferred and

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance