Secretary 1(Office/On-site)

Description

• Writes minutes of meetings, lectures, conferences, etc. from rough draft;
• Scans correspondence;
• Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
• Maintains, updates and reviews reference materials and manuals.
• Arranges and coordinates meetings (including space and equipment);
• Function as the Newington IFS Vehicle Pool Coordinator; tracking vehicle use, scheduling maintenance, logging monthly mileage reports.
• Implementing record retention practices and procedures for inactive and deceased records.
• Maintains time and attendance records;
• Write notes and/or minutes during meetings and distributes accordingly.
• Assist with Camp Quinebaug, Respite Centers and Family Support Staff– Duties may include monitoring the associated mailboxes, developing organizational/tracking tools, forms and maintaining associated program documents.
• Travel between regional offices when needed.
• Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• Maintains an inventory of supplies and equipment;
• Orders supplies when necessary;
• Pulls and attaches related materials;
• Prepares expense accounts;
• Create form letter mail merges as well as various correspondence mailings.
• Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• Greets and directs visitors;
• Reviews, routes and prioritizes mail.
• operate office suite software;
• Data entry into the ECAMRIS system
• Creating records for newly eligible individuals
• Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
• take notes (shorthand, speedwriting or other method acceptable to the supervisor).
• Organizes and maintains files (including confidential files);
• operate office equipment which includes computers, tablets, and other electronic equipment;
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• Takes notes and/or meeting minutes;
• Designs office filing systems;
• schedule and prioritize office workflow;
• Work in collaboration with other administrative, clerical and secretarial support at the Hartford Regional Center in Newington, and other regional offices; assisting with access to the building, receipt of deliveries, ordering supplies, ensuring equipment is in working order and that necessary supplies are in place.
• Makes travel arrangements.
• Answers phones and takes messages;

Requirements

• Experience accurately proof-reading complex documentation,
• Experience communicating both written and oral with a diverse population.
• Communicate with individuals with intellectual disability and their families
• proper grammar, punctuation and spelling;
• oral and written communication skills;
• Experience working in a high-volume office; working independently as well as prioritizing workflow,
• Ability to
• Considerable knowledge of
• interpersonal skills;
• Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).
• Clerical experience in a setting that provides services for individuals with Developmental and Intellectual Disabilities,
• Proofreads for content;
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
• Experience with Microsoft Office, including; Word, Excel, Access, Outlook, PowerPoint, and MS Teams.
• Edits using knowledge of grammar, punctuation and spelling.
• Experience with ECAMRIS system.
• Experience interacting and composing correspondence for internal and external purposes, including various state and private agencies,
• business math;
• Knowledge of
• Experience with data collection and data entry.
• Experience working within HIPAA Laws and Confidentiality,
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

Benefits

• The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.
• A healthy work-life balance to all employees!
• Professional growth and paid professional development opportunities.

Training + Development

Interview process

Visa Sponsorship

Security clearance