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Executive Assistant
Qcells Usa Corp.
Provide administrative support to CEO & exec team, managing schedules, travel, records.
7d ago
Experienced (8-12 years)
Full Time
Houston, TX
Office Full-Time
Company Size
2,000 Employees
Service Specialisms
Development
Engineering
Procurement
Construction
EPC
Project Development
Energy Storage Systems (ESS)
Utility‑scale solar
Sector Specialisms
Utility-Scale Solar
Energy Storage
Commercial & Industrial Energy Solutions
Government Energy Solutions
Renewable Energy
Solar Energy
Energy Management
Grid Services
Role
What you would be doing
meeting management
travel coordination
data entry
report preparation
administrative systems
expense reporting
- Organize and manage meetings, prepare agendas, take minutes, and ensure all necessary materials are available as directed.
- Prepares and submits expense reports on behalf of the traveler.
- Coordinate the overall administrative activities.
- Collaborate with team members and with members of other departments, when necessary, to ensure effective communication and results.
- Schedule and coordinate appointments, meetings, and travel arrangements, including passport and visa preparation and support.
- Assist with data entry, preparing reports and presentations, invoices, and all other administrative tasks as assigned.
- Assist with coordination and communication of business needs across the organization.
- Develop and implement new administrative systems.
- May support high-level Customer, external, or headquarter meetings with meal coordination and other meeting preparation.
- Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
- Maintaining accurate and confidential files, records, and databases
What you bring
microsoft office
concur
procore
bachelor’s
5 years
problem solving
- Experience managing complex calendars and scheduling across multiple time zones, travel logistics for U.S. as well as international, and high-level meetings
- Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
- Bachelor’s Degree in Business Administration, Management, or another business-related field
- High level of discretion and confidentiality in handling sensitive project and corporate information
- Strong attention to detail and commitment to producing high-quality work with accuracy
- Excellent written and verbal communications skills
- Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
- Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
- Ability to adapt quickly to changing priorities and handle multiple tasks simultaneously
- Experience with submitting expense reports (Concur)
- Ability to work independently with minimal supervision and as part of a team
- Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position.
- Familiarity with construction management software a plus (Procore)
- Minimum of 5 years of experience working for and with C-level executives in a corporate environment
- Minimum 7 years of experience in an administrative role
- High level of confidentiality with Company information.
- Noise level ranges from moderate to high (if on construction worksite)
- Ability to multitask and thrive in a fast-paced working environment
- Professional demeanor and excellent interpersonal skills
- Travel: up to 10% as needed
- Ability to travel up to 10% of the time
- Strong problem-solving skills and the ability to anticipate needs proactively
- Noise level ranges from low to moderate (if in office setting)
- Regular professional, office business setting
Information not given or found
Interview process
Information not given or found
Visa Sponsorship- no visa sponsorship; applicants must already be authorized to work in the us.
Information not given or found
People also searched
Company
Overview
- A prominent player in the solar energy industry, known for pioneering clean, renewable energy solutions.
- Delivers cutting-edge photovoltaic technology to commercial, residential, and utility-scale projects in North America.
- Specializes in large-scale solar power systems, offering solar modules, storage solutions, and services to optimize energy efficiency.
- Drives projects that help reduce carbon footprints and increase energy independence in the United States.
- Leverages decades of experience in the solar sector, delivering reliable and innovative products as part of a global group.
- Notable projects include utility-scale solar farms and storage solutions, transforming how communities and businesses harness renewable energy.
- Plays a key role in shaping the future of energy infrastructure by collaborating with stakeholders to deploy sustainable energy systems nationwide.
- Customer Centricity
- Innovation
- Integrity
- Collaboration
- Sustainability
2050
Net Zero Target
Aim to achieve net zero carbon emissions, a critical step toward reducing global climate impact.
- Globally leading in solar innovation and energy efficiency.
- Investing in renewable energy projects across the U.S. to enhance clean energy access.
- Solar panel manufacturing with a focus on reducing carbon footprint.
- Advancing energy storage technology to support grid stability and renewable energy adoption.
- Fostering a culture of inclusion where employees of diverse backgrounds are valued
- Promoting equal opportunity in hiring, leadership, and professional development
- Specific gender diversity statistics not disclosed
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