Residential Property Administrator

Description

• Coordinate tenant/resident relations, including move-ins, move-outs, and communication of building updates.
• Coordinate loading dock access and issue tenant/vendor badges.
• Prepare reports, presentations, correspondence, and related documents.
• Ensure certificates of insurance are current and on file for all tenants and vendors.
• Oversee environmental services, engineering, and on-site security as needed.
• Maintain confidentiality while relaying information to the Property Manager.
• Schedule and oversee environmental services and engineering support and coverage.
• Monitor and order supplies and snacks.
• Maintain and organize shared electronic files, tenant/vendor records, and contact lists.
• Schedule meetings, reserve conference rooms, and coordinate conference calls.
• Assist with service contract coordination and purchase order preparation.
• Serve as a liaison to tenants/residents, ensuring quality service and satisfaction.
• Create and manage rent letters, reconciliations, and invoices for tenants/residents.
• Manage and monitor work order requests, logs, and reports.

Requirements

• Working knowledge of property management practices is a plus.
• Ability to handle basic problem-solving within established guidelines.
• Interpersonal skills for resolving conflict and building relationships.
• Effective multitasking and time management abilities.
• Problem Solving: Analyzes and resolves issues using critical thinking; remains adaptable and solution-focused; escalates when appropriate.
• Communication: Conveys ideas clearly; adapts messaging to audience; listens actively; fosters collaboration and trust.
• At least 1 year of administrative experience is required.
• High school diploma or GED is required; Associate's or Bachelor's degree preferred.
• Technical Skills: Applies relevant technical and industry knowledge; seeks ongoing development; contributes to team success through innovation and expertise.
• Strong written and verbal communication skills.
• Prior technical experience or real estate knowledge is preferred.
• Planning & Organization: Prioritizes tasks effectively; manages time and resources; adapts to shifting priorities; executes with attention to detail.
• Strong organizational skills with attention to detail.
• Maintains confidentiality with integrity and discretion.
• Minimum of 1 year of relevant work experience required.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance