Office Manager

Description

• Manage incoming and outgoing mail, deliveries, and general correspondence.
• Manage office supplies, equipment, and vendor relationships.
• Maintain all mandatory postings, assuring timely updates to current versions.
• Coordinate meetings, appointments, and company events.
• Assist with administrative duties as needed.
• Update employee records, ensuring accuracy and compliance.
• Assist in the coordination and execution of various HR and recruiting projects.
• Assist in planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Oversee daily office operations, maintaining a professional and efficient workspace.
• Act as the primary point of contact for office-related inquiries.
• Serve as a point of contact for employees on HR matters including benefits, policies, procedures, and general inquiries.
• Assist with onboarding and orientation of new employees.
• Verify I-9 documentation, complete forms and follow-through with updates as required.
• Generate monthly expense reports for the credit card statement.

Requirements

• A proactive, problem-solving attitude and a strong work ethic.
• Basic HR knowledge with an emphasis on Massachusetts laws and compliance.
• Experience with HRIS (Human Resources Information System).
• Detail-oriented and meticulous.
• Exceptional organizational and time management skills.
• Exceptional interpersonal relationship skills.
• A high level of discretion and confidentiality.
• Proficiency in Microsoft Office.
• Minimum 3 years' experience in an HR role.
• Bachelor's degree in Human Resources, Business Administration, or related field.
• Excellent verbal and written communication skills.
• A/E/C industry experience a plus.
• 5+ years' experience as an Office Manager, Administrative Manager, or similar role.

Benefits

• Company-paid short-term/long-term disability coverage
• Dental, Vision coverage
• 401(k), Profit Sharing, ESOP
• Paid Time Off
• Company-paid life insurance
• Relocation assistance
• Company-paid health insurance
• Health Savings Account/Flexible Spending Account
• Health Reimbursement Arrangement
• Paid Medical/Family Leave
• Competitive salary and bonus compensation

Training + Development

Interview process

Visa Sponsorship

Security clearance