Property Administrator

Description

As a Property Administrator, you will play a vital role in supporting the smooth and efficient operation of our diverse portfolio of properties. You will be responsible for a wide range of administrative tasks and will work closely with property managers, tenants, and other stakeholders to ensure an exceptional experience. By joining our team, you will contribute to our mission of creating inclusive spaces where everyone feels valued and respected.

• Coding and processing of all supplier invoices;
• Assist with budget preparation as requested;
• Assist in preparing rental notices and invoices on a timely basis (including step rents, free rents, etc.);
• Complete utility spreadsheets for billings and accruals;
• Deposit rent cheques and post deposits in YARDI;
• Review lease summaries and rent roll for accuracy;
• Review of monthly YARDI control reports to identify problems and take corrective action. (Tenant Rent Rolls, Billing Generation, EFT, Aged Delinquency);
• Provide Accountant or PM relevant lease sections related to Tenant rents, leasing costs;
• Determine which receivable accounts require reconciliation to collect arrears;
• Supports teamwork environment with positive and professional attitude;
• Assist with preparation of monthly reports (variance analysis, A/R comments and other miscellaneous documents);
• Obtain monthly and annual gross sales from tenants, update reports and arrange billing for % rent;
• Coordination of year-end recoveries and tax escalations with direction from PM/GM and Accountant;
• Deliver excellent service to customers through integrity, respect and being results-oriented;
• Prepare letters and general correspondence;
• Liaise with Lease Administrator to ensure charges for fixturing period are billed accordingly (utilities and cleaning);
• Responsible for the preparation of accounts receivable (collection of rent and additional billings);
• Goes the “extra mile” to understand and respond to customer needs;
• Track supplier invoices to match with tenant billings for additional services;
• Prepare monthly accruals;
• Review A/R for outstanding arrears, prepare accounts receivable commentary for internal review and monthly report;

Requirements

• Excellent written and verbal communication skills;
• Experience in Property Administrative role preferred;
• Excellent knowledge of Microsoft Office;
• Flexibility to changing work conditions including interruptions and multi-tasking ability;
• Ability to work independently and under pressure, deal with deadlines.
• Customer oriented/customer focused;
• This role is a critical collaborator and requires full-time office presence.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance