Office Assistant at Linxon in Glasgow, Scotland, United Kingdom | Kablio

Role

Description

asset register

leave management

mail handling

office supplies

onboarding

policy support

Co-ordinate the booking of meeting rooms
Maintain stock records
Updating of email distribution list
To assist with ensuring the Linxon office/s'operate efficiently and smoothly
Maintain Annual Leave database
Cancelling company credit cards
Regularly familiarize and support implementation of office policies & procedures
Recording of laptop/IT set up/mobile phone/PPE
Dealing with post & deliveries for Linxon office
To manage office supplies inventory and place orders as necessary
Scheduling various department inductions (e.g. HR, Finance, etc.)
Liase with hiring manager to ensure new starter has correct access
Maintain accurate asset register (IT/Mobiles)
DBS / RTW records collating for auditing
Drafting of new starter announcements
Ensure all new starters are onboarded and receive their IT equipment on time
Arranging equipment collection for new starter
Have a positive working relationship with suppliers and stakeholders
Arranging for return of Linxon belongings (laptop/mobiles)
To receive/sort incoming mail & deliveries, and to manage outgoing mail
Update Leave Management System
To provide business administrative support to Linxon UK team
Updating of Competency database

Requirements

oracle

ms office

dbs checks

business administration

time management

communication

Tour of office or support with Induction and Office pass information
Good time management skills
Can build positive working relationships
Can work calm under pressure
DBS checks for team to always be at 100%
Excellent IT literacy – systems ideally Oracle and MS Office
Ability to understand and implement business processes
Excellent verbal and written communication skills
Able to prioritize own work schedule/work without direct supervision
Business administration qualification or qualified by experience
Excellent organizational skills
Relevant experience in a similar administrative role
Accurate recording of annual leave
Good attention to detail

Benefits

Business cards
Sundry supplies

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

dbs checks required for all team members (maintain 100% compliance).
rtw records collated for auditing purposes.

Company

Overview

2018

Company Formation

merged between AtkinsRéalis and Hitachi Energy, combining diverse expertise to create a leading substation solutions provider.

100+ years

Technical Expertise

brings over a century of technological innovation and experience across multiple industries.

$81M

Annual Revenue

achieves significant financial performance with a strong global presence and diverse clientele.

60+ years

Substation Knowledge

?>:</description><description>brings over six decades of specialized expertise in substation design and implementation.

crafts turnkey AC substation solutions—from engineering and procurement through project execution and commissioning.
serves five major sectors: power generation, transportation, utilities, data centers and battery storage.
project capabilities include greenfield substations, electrification upgrades in rail networks, and hyperscale data-center grids.
headquartered in Switzerland with global hubs including Raleigh.
led by CEO Stefan Reisacher and a diverse C-suite, focusing on complex high-voltage infrastructure.
powers everything from utility grids and renewable farms to metro systems and AI-driven server farms.
stand out with modular substation builds and circular-economy procurement strategies to speed delivery and minimize waste.

Culture + Values

We are a reliable partner, delivering high-quality projects with innovative solutions.
We embrace sustainability, with a clear focus on minimizing environmental impact and enhancing energy efficiency.
We prioritize safety and quality in everything we do.
We foster a collaborative and inclusive environment, where teamwork drives success.
We are committed to continuous improvement, striving to exceed customer expectations.

Environment + Sustainability

2030

Net-Zero Target Year

The company aims to achieve net-zero carbon emissions by this year, showcasing its commitment to sustainability.

The company focuses on reducing its carbon footprint through energy-efficient infrastructure solutions.
The company supports the transition to renewable energy sources, contributing to sustainable energy systems globally.
The company promotes sustainable development by ensuring responsible resource use across all operations.

Inclusion & Diversity

The company actively works towards gender balance, with a clear focus on increasing female representation in leadership roles.
The company has set targets to enhance the overall diversity of its workforce, ensuring an inclusive workplace culture.
Gender diversity initiatives are part of the company's broader strategy to create an equitable work environment.

Articles

Role

Description

asset register

leave management

mail handling

office supplies

onboarding

policy support

Co-ordinate the booking of meeting rooms
Maintain stock records
Updating of email distribution list
To assist with ensuring the Linxon office/s'operate efficiently and smoothly
Maintain Annual Leave database
Cancelling company credit cards
Regularly familiarize and support implementation of office policies & procedures
Recording of laptop/IT set up/mobile phone/PPE
Dealing with post & deliveries for Linxon office
To manage office supplies inventory and place orders as necessary
Scheduling various department inductions (e.g. HR, Finance, etc.)
Liase with hiring manager to ensure new starter has correct access
Maintain accurate asset register (IT/Mobiles)
DBS / RTW records collating for auditing
Drafting of new starter announcements
Ensure all new starters are onboarded and receive their IT equipment on time
Arranging equipment collection for new starter
Have a positive working relationship with suppliers and stakeholders
Arranging for return of Linxon belongings (laptop/mobiles)
To receive/sort incoming mail & deliveries, and to manage outgoing mail
Update Leave Management System
To provide business administrative support to Linxon UK team
Updating of Competency database

Requirements

oracle

ms office

dbs checks

business administration

time management

communication

Tour of office or support with Induction and Office pass information
Good time management skills
Can build positive working relationships
Can work calm under pressure
DBS checks for team to always be at 100%
Excellent IT literacy – systems ideally Oracle and MS Office
Ability to understand and implement business processes
Excellent verbal and written communication skills
Able to prioritize own work schedule/work without direct supervision
Business administration qualification or qualified by experience
Excellent organizational skills
Relevant experience in a similar administrative role
Accurate recording of annual leave
Good attention to detail

Benefits

Business cards
Sundry supplies

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

dbs checks required for all team members (maintain 100% compliance).
rtw records collated for auditing purposes.

Company

Overview

2018

Company Formation

merged between AtkinsRéalis and Hitachi Energy, combining diverse expertise to create a leading substation solutions provider.

100+ years

Technical Expertise

brings over a century of technological innovation and experience across multiple industries.

$81M

Annual Revenue

achieves significant financial performance with a strong global presence and diverse clientele.

60+ years

Substation Knowledge

?>:</description><description>brings over six decades of specialized expertise in substation design and implementation.

crafts turnkey AC substation solutions—from engineering and procurement through project execution and commissioning.
serves five major sectors: power generation, transportation, utilities, data centers and battery storage.
project capabilities include greenfield substations, electrification upgrades in rail networks, and hyperscale data-center grids.
headquartered in Switzerland with global hubs including Raleigh.
led by CEO Stefan Reisacher and a diverse C-suite, focusing on complex high-voltage infrastructure.
powers everything from utility grids and renewable farms to metro systems and AI-driven server farms.
stand out with modular substation builds and circular-economy procurement strategies to speed delivery and minimize waste.

Culture + Values

We are a reliable partner, delivering high-quality projects with innovative solutions.
We embrace sustainability, with a clear focus on minimizing environmental impact and enhancing energy efficiency.
We prioritize safety and quality in everything we do.
We foster a collaborative and inclusive environment, where teamwork drives success.
We are committed to continuous improvement, striving to exceed customer expectations.

Environment + Sustainability

2030

Net-Zero Target Year

The company aims to achieve net-zero carbon emissions by this year, showcasing its commitment to sustainability.

The company focuses on reducing its carbon footprint through energy-efficient infrastructure solutions.
The company supports the transition to renewable energy sources, contributing to sustainable energy systems globally.
The company promotes sustainable development by ensuring responsible resource use across all operations.

Inclusion & Diversity

The company actively works towards gender balance, with a clear focus on increasing female representation in leadership roles.
The company has set targets to enhance the overall diversity of its workforce, ensuring an inclusive workplace culture.
Gender diversity initiatives are part of the company's broader strategy to create an equitable work environment.

Articles