Retail Titling Coordinator
Clayton
Manages vehicle title filings, notarizations, and compliance across multiple states.
21 days ago ago
Junior (1-3 years)
Full Time
Maryville, TN
Office Full-Time
Company Size
20,000 Employees
Service Specialisms
Construction services
Manufactured housing
Project Management
Consulting
Engineering
Design
Technical Services
Turnkey
Sector Specialisms
Manufactured Homes
Modular Homes
Mobile Homes
Energy-efficient Homes
Affordable Housing
Role
What you would be doing
document verification
closing review
invoice processing
elt registration
notary services
platform retrieval
- Handle business titling by verifying necessary documents like federal ID, authorization letters, and state business licenses.
- Review closing documentation thoroughly; track down and follow up on missing items as needed.
- Follow lender-specific titling instructions, including early submission, alternate addresses or names, or lender exclusion.
- Understand and apply different titling procedures for new, used, and repossessed homes based on state-specific requirements.
- Verify state-specific identification requirements and ensure documentation meets compliance standards.
- Coordinators must key invoices to pay title fees for their assigned states; can be expected to key 20-60 separate invoices.
- Identify ELT states, obtain ELT numbers, and guide lenders through ELT registration processes.
- Manually report customer reimbursements, Cash refunds to customer. Principal refunds to customers PB.
- Analyze trust documents to determine proper titling procedures based on state regulations.
- Interpret updates to state and county titling statutes; communicate changes and new forms to leadership.
- Obtain and maintain Notary status with Blount County
- Responsible for notarizing documents for other team members; can be expected to notarize anywhere from 20–40 documents per day.
- Print Manufacturer’s Certificates of Origin (MCOs) independently.
- Maintain strict adherence to compliance timelines with strong attention to detail and time management.
- Draft error affidavits and statements of fact as needed to support title work.
- Read and interpret Legal Probate documentation (e.g. wills, affidavits) to confirm authority to sign for deceased parties; varies by state.
- Use multiple state platforms (ALVIN, VINTEK, MHODS, Helix, Apps 2.0, Oracle, CSC) to retrieve titling documentation.
What you bring
data entry
time management
attention to detail
communication
high school
background check
- Strong Data Entry Skills
- Willingness to Cross Train in Two Other Positions
- Strong Organizational and Time Management Skills
- Coordinators must become experts in their states and know when a repossession title must be used to transfer ownership vs when a POA can be used to transfer ownership.
- Excellent Attention to Detail and Thoroughness
- Willingness to submit to a Background Check and pre-employment Drug Screen
- High School diploma or equivalent
- Strong Written and Verbal Communication Skills; excellent penmanship required
- As part of Clayton’s commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
- At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs.
- Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Clayton provides competitive 401K programs including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, Employee Assistance Programs, paid time off, paid holidays and more.
- Home Centers are closed on Sundays – we believe in offering a balanced working environment.
- A Berkshire Hathaway Company – an integrity-based organization offering unlimited career growth.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- must submit to a background check and pre-employment drug screen.
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Company
Overview
50,000+ homes annually
Annual Production Capacity
Operates across multiple facilities and retail outlets to achieve this output.
1.5M+ homes sold
Total Homes Delivered
Achieved over 1.5 million home sales by 2009, marking a significant milestone.
- Refurbishes and resells used mobile homes, expanding into a national builder.
- A Berkshire Hathaway subsidiary with over 40 facilities and 350 retail locations.
- Vertically integrated operations include manufacturing, sales, financing, and insurance.
- Specializes in manufactured, modular, CrossMod®, site-built, and tiny homes.
- Offers customizable single-family homes, affordable tiny homes, and hybrid CrossMod® homes.
- Innovates with factory-built eBuilt® energy-efficient homes and Clayton Built® quality initiatives.
- Produces modular sections up to 16 × 76 ft and owns its own supply chain.
- Operates lines for military, dormitory, and multi-family housing.
- Customer-Focused: We strive to provide exceptional service and high-quality homes to all our customers.
- Integrity: We conduct ourselves with the highest ethical standards, fostering trust and respect in all our relationships.
- Innovation: We continuously evolve by embracing new technologies and ideas to create better homes and solutions.
- Community: We are committed to supporting the communities where we live and work, positively impacting families and neighborhoods.
- Safety: We prioritize the health and safety of our employees and customers through careful planning and adherence to best practices.
2050 emissions
Ambitious climate target
Aiming to achieve net-zero emissions by 2050
- Implemented energy-efficient building practices in manufactured homes.
- Committed to reducing waste, conserving water, and reducing energy consumption in manufacturing processes.
- Promote green building materials and collaborate with suppliers to ensure sustainable practices.
- Exploring renewable energy solutions for both operations and homes.
A diverse and inclusive workplace
Commitment to Diversity
The company is dedicated to creating an environment that values diversity and inclusion.
Employee resource groups
Inclusion Initiatives
The company has implemented employee resource groups and initiatives to foster an inclusive culture.
Leadership programs
Leadership Development
The company offers training and leadership programs aimed at increasing diversity in leadership roles.
Broad range of backgrounds
Workforce Diversity
The company actively recruits from a wide range of backgrounds to ensure a diverse workforce.
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