Proposal Coordinator

Description

• Monitor procurement websites for upcoming proposals at GDOT, Metro Atlanta Counties, Cities and CID’s.
• Ensure that all preproposal meetings are covered by Southeastern Engineering, Inc. staff.
• Develop Master organizational chart by qualifications.
• Track proposal outcomes, maintaining records of wins, losses, feedback, etc.
• Initial proposal kickoff meetings as necessary to define expectations, identify tasks and assign technical lead responsibilities, and develop production schedule; complete tasks and assigned responsibilities, and adhere to proposal schedule; draft/edit text; schedule reviews; final submittal production and delivery.
• Create checklist outlining the proposal development process steps.
• Develop and refresh brand proposal content (executive summaries, resumes, etc.) while maintaining brand consistency.
• Maintain database of GDOT wins by team to track recompete opportunities.
• Tracks status internal RFP submissions as both prime and sub-consultant roles.
• Works collaboratively with technical leads to gather information needed to prepare winning proposals, qualifications submittals, and interview presentations.
• Participates in pursuits coordination and strategy meetings as needed across all Southeastern Engineering, Inc. discipline departments, supporting development of content for proposals, and creating proposal collateral.
• Provides weekly outreach status to Southeastern Engineering, Inc. upper management.
• Writing and editing of resumes and project descriptions, keeping resumes current, the development and maintenance of proposal materials, research, and other miscellaneous coordination; uses internal database tracking information to support proposal efforts.
• Receives support, as needed, by marketing staff for RFQ endeavors and directs additional work that is required.
• Provides QA/QC review for Digital Project Coordinator for newsletter and various ad hoc requests.
• Diagnoses issues in need of escalation; promptly reports issues to Manager and asks for help.
• Work independently and within a team setting to support proposal related tasks and assignments.
• Coordinate with other firms for teaming purposes and respond to requests for forms and information.
• Refine/enhance/streamline/document the proposal development process:
• Organize and archive proposal documents, photos, associated files for future use.
• Crate a database of experience and qualifications by maintaining master templates, copy, project descriptions, staff resumes, etc.

Requirements

• Familiarity with regional and local proposal submission requirements and procedures.
• Ability to create and streamline processes and workflows.
• Detail oriented with good customer service, organization, and conceptual thinking skills.
• 2-4 years of experience in the planning, preparation, and production of architectural and engineering proposals and qualifications packages for government and private clients.
• Uses project management and communication skills to manage, organize, and prioritize multiple projects and meet competing deadlines.
• Expert in Microsoft Word, Excel, and PowerPoint.
• Experience providing proposal and marketing support in the A/E/C industry.
• Familiarity with Adobe Creative Suite.
• Strong interpersonal communication skills.
• Bachelor’s degree in Marketing, Communications, or equivalent combination of education and experience.
• Ability to manage, organize, and prioritize project assignments to meet competing deadlines.
• Strong project management and organizational skills.
• Exceptional writing, editing, and document formatting and organization skills, ability to assist in developing strategic approaches and concepts.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance