Corporate Paralegal

Overview

Manage licenses, corporate governance, and legal support across US, Canada, and Mexico

Key Responsibilities

• license management
• legal research
• e‑discovery
• record keeping
• entity maintenance
• counsel liaison

Tasks

-Provide administrative support to the legal team, including scheduling meetings, handling correspondence, proofreading documents, responding to outside requests for information and managing deadlines -Prepare and process documents for state and jurisdictional professional licensing -Provide general support for claims and litigation related matters, as well as supporting the litigation hold and e-discovery processes for pending litigation -Maintain accurate and confidential records of legal documents, correspondence, filings and reports, ensuring they are properly organized, tracked, and up to date -Perform legal and factual research utilizing various sources including the internet, the company’s intranet, and other software and applications, and drafting research results in memorandum format for attorney review -Facilitate routine entity maintenance and updating corporate information sheets as necessary, as well as maintenance of electronic copies of corporate records and minute books -Collaborate with the legal team to enhance and streamline legal department processes -Manage a portfolio of global and domestic professional licenses, including architecture and engineering licenses -Act as a liaison with outside counsel, at the direction of Ware Malcomb’s General Counsel, to determine and implement the firm’s licensing requirements -Coordination with outside counsel on the opening, closing, and annual maintenance of global and domestic entities, as well as maintenance of the firm’s registered agent service listing

Requirements

• 3+ years
• notary
• bachelor’s
• office suite
• corporate governance
• detail oriented

What You Bring

-3+ years of experience providing licensing and/or legal support services, including experience working for an in-house legal team with cross-border operations -Strong attention to detail and meticulousness with legal documents and contracts -Dynamic, collaborative team player who thrives in a fast-paced environment and easily adapts to shifting priorities -Notary public in California or ability to obtain -Solid understanding of corporate governance, risk management and regulatory compliance -Bachelor’s degree or paralegal certificate -Knowledge of professional services industry, specifically architecture and civil engineering firms, a strong plus -Exceptional written, verbal, and interpersonal communication skills -Collaborative mindset with the ability to work effectively in a team-oriented environment -Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, SharePoint, Word) and adaptable to learning new technology tools

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About Ware Malcomb

-Delivers tailored solutions for each client's needs in commercial and residential projects. -Creates innovative environments for workplaces, retail, and residential spaces. -Specializes in high-quality design, consistently delivering projects on time and within budget. -Maintains a strong presence across the U.S. with regional offices supporting clients nationwide. -Trusted by some of the largest and most influential brands for cutting-edge designs.

Sector Specialisms