Communications Assistant

Description

• Assistance with invoice preparation and cost allocation of services, subscriptions, and fees.
• Track sponsorships by area, market sector, and organization
• Coordinate with Market Sectors, Business Classes, and Marketing to update weekly Transportation Operations Meeting agenda
• Provide a specialized administrative support, including meeting arrangements, event organization, agenda preparation, and minute tracking
• Assist with subconsultant management
• Help organize town halls for the Southern California Transportation Group
• Quickly learn and stay current on HDR’s policies and procedures
• Maintain confidentiality and protect sensitive information
• Support the Southern California Transportation Group Sr. Leadership
• Create and manage social media content for Southern California Transportation Group
• Provide a wide variety of specialized project-related administrative functions, including marketing support, meeting arrangements, travel coordination, answering phones as needed, and meeting support such as typing and tracking meeting minutes

Requirements

• Ability to work in a team environment, with shared work assignments
• Proficient in Microsoft Office products
• High aptitude for managing and solving tactical issues
• InDesign skills or other presentation programs such as Microsoft Word, Excel, and PowerPoint
• Service and client-oriented personality
• Familiar with LinkedIn
• Preferred 3-5 years relevant industry experience
• Be able to drive using their own car (gas money will be provided)
• Strong organizational skills
• Strong written and verbal communication skills
• US Citizenship
• Comfortable speaking on the phone
• Flexible and able to handle crises or unexpected challenges calmy
• Excellent time management and able to prioritize responsibilities
• GPA 3.0 or higher
• Experience working in both in-office and virtual environments with the ability to flex to varying communication styles
• Comfortable and competent while working with senior leaders and managing cross-functional efforts
• Great interpersonal and communication skills-positive outlook and attitude
• Demonstrated ability to operate both strategically and tactically in a high-energy, fast-paced environment
• Self-motivated and ability to work independent with the senior leadership
• Strong attention to detail
• Communications, Public Relations, Event Management degree or equivalent work experience
• Ability to prioritize and manage multiple deadlines simultaneously

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance