Senior Property Associate

Description

• Participating in training incoming team members, as needed.
• Organizing and maintaining the general office, sorting and distributing incoming mail, preparing outgoing mail/packages, and organizing files.
• Tracking notification requirements specified in leases to ensure timely distribution.
• Tracking and ensuring accuracy of tenant and contractor certificates of insurance, ensuring compliance with defined standards.
• Monitoring expiration dates for certificates of insurance and provide advance notice of upcoming expirations.
• Assisting with compliance for management and engineering operations audits by preparing files and maintaining records.
• Updating employee, client, and customer contact databases.
• Assisting with estimates, obtain tenant approval, and follow up on work orders to ensure tenant satisfaction.
• Assisting with accounts receivable activities, including preparing and distributing bills/statements, sending collection notices, and making manual billing adjustments.
• Assisting engineers with recording and billing monthly utility meter readings.
• Join an industry leader and shape the future of commercial real estate.
• Monitoring email, phones, and work order system, providing prompt and courteous responses and directing correspondence to the appropriate personnel.
• Gathering vendor W-9 forms and assist with new vendor setups.
• Assisting with vendor contract creation, execution, and tracking.
• Participating in new tenant welcome and orientation programs and assist with move-in/move-out processes.
• Monitor administrative spend, ensuring it stays within budget and identify cost reduction opportunities.
• Coordinating conference room reservations.
• Maintaining communication with maintenance, security, and building staff to ensure cleanliness and security of common areas.
• Managing building access requests for visitors and vendors.
• Providing general administrative support as needed.
• Organizing department lunches, meetings, events, and business travel.
• Assisting with property budget preparation and recurring reporting.
• Preparing and distributing correspondence, memos, and reports.
• Assisting in the development and implementation of property and employee manuals.
• Maintaining accurate and organized physical and virtual filing systems.
• Tracking and coordinating access card activation/deactivation as needed.
• Documenting incidents of potential liability and forward information to risk management personnel.
• Reviewing and coding invoices for accounts payable processing.
• Coordinating document management, including lease execution, distribution, and filing.

Requirements

• Capability to work both independently and collaboratively within a team.
• Ability to adapt to change, make decisions with incomplete information, and handle uncertainty.
• Effective interaction with coworkers and internal clients at all levels and across multiple disciplines.
• Proficiency in Microsoft Office Suite and the ability to learn new programs and technology.
• Problem-solving skills to develop practical and constructive solutions to challenges.
• Flexibility to work occasional extended hours beyond the standard 8-hour day or 40-hour week.
• Strong attention to detail and organizational skills.
• Minimum of 2 years of experience in commercial real estate or property team.
• Self-starter with the ability to manage multiple projects under pressure.
• High school diploma is required, and a BA/BS degree is preferred.
• Excellent oral and written communication skills.
• Ability to calculate figures and percentages accurately.

Benefits

• Comprehensive and competitive benefits plan
• A supportive, caring and diverse work environment designed for your growth and well-being.
• Deep investment in cutting-edge technology to power your work.

Training + Development

Interview process

Visa Sponsorship

Security clearance