Assistant to VP/SVP

Description

• Complete a broad variety of administrative tasks which could include: maintaining organizational charts, contact lists, completing expense reports, and general administrative responsibilities.
• Meeting Scheduling
• Serve as a point of contact for internal and external constituencies on all matters pertaining to the VPs supporting, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect leaders' style and organization policy.
• Provide sophisticated calendar management for multiple members of the North America Customer and Partner leadership team. Prioritize inquiries and requests while troubleshooting conflicts focused on external engagements including business reviews, speaking engagement and high-profile external meetings as well as CEO/CFO-level internal meetings; make judgements based on priority to rapidly address last minute changes to schedules and ensure stakeholders are kept abreast.

Requirements

• Experience with executive calendar management, meeting coordination, and prioritization
• Travel Coordination
• Agility: Ability to think outside of the box with a sense of urgency.
• Integrity: Demonstrated leadership to maintain credibility, trust, and support with Executives.
• Event planning and management. End-to-end management of team events, including ability to recommend/plan schedule, book, and ensure smooth execution.
• High School Degree; Associates or Bachelor's degree required
• Experience with Microsoft Teams for communications
• Strong written and verbal communication for professional correspondence
• Experience with Travel and Expense (such as Concur, SAP Travel, etc)
• Manage travel schedule. Ability to book and manage complex domestic and international travel.
• Comfortability in managing changing priorities and working in fast-paced environments; ability to handle multiple tasks and deadlines efficiently
• Resilience: Sustainability and resilience under pressure.
• Communication: Able to interact with people of all levels in a confident, professional manner.
• Experience with Outlook for emails and calendaring
• Responsive & Collaborative: Ability to collaborate effectively with executive leaders in the company and with other executive admins. Proactive in work style and responsiveness in support of the executive leader and team needs.
• Ability to maintain a high level of integrity and discretion in handling confidential information
• Basic knowledge of other Microsoft Office Suite including Excel, PowerPoint, and Word
• 6+ years of related experience required in working in an executive assistant role supporting Executive or C-Level executives preferred
• Experience with travel coordination and basic event planning
• Communication Skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance