Transaction Coordinator

Description

• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Compile marketing materials, handle advertising, schedule appointments and coordinate other transaction activities. (10-15%)
• Provide and/or coordinate accurate and timely communication with external contacts such as homeowners, closing agents, staff from other real estate brokerages, service personnel and vendors. (10-15%)
• Perform data entry tasks, prepare general correspondence, and maintain forms/supplies. (20-30%)
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.
• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Maintain/manage active files – price reductions, extensions, expirations - to ensure all information is entered and/or reports and disclosures are forwarded in a timely manner. Keep agents informed on the progress of the files. (15-20%)
• Prepare and maintain files for document storage. (5-10%)
• Train new staff and sales associates on software and office equipment. Serve as back-up to office staff. (0-5%)
• Confirm earnest money checks and forward check to accounting to comply with timeframes. (5-10%)
• Coordinate, complete, and/or review transaction documents/paperwork/forms for completeness, accuracy and adherence to company policy and state rules and regulations. Follow up with sales and management staff to correct discrepancies. (30-40%)

Requirements

• Effective analytical and problem-solving skills.
• Typing speed of 45 wpm minimum.
• Two years administrative experience, preferably in real estate office.
• Strong computer skills in Microsoft Office products.
• Effective oral and written communication skills and an excellent customer service focus.
• Real estate license preferred.
• Ability to work independently and prioritize multiple tasks and projects concurrently.
• Excellent organizational skills with a focus on detail; high degree of accuracy.
• High school diploma or equivalent work experience. Post secondary coursework preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance