Secretary

Description

• Monitor office supplies and coordinate orders to ensure availability.
• Perform general office duties, including filing, scanning, and document management.
• Ensure proper documentation of meeting minutes, approvals, and follow-ups.
• Maintain an organized filing system for company documents, records, and contracts.
• Support facilities management, ensuring office equipment is well-maintained.
• Ensure the confidentiality and security of sensitive company information.
• Arrange travel, transportation, and accommodation for staff and executives.
• Maintain accurate records of company documents and correspondence.
• Serve as a liaison between departments, clients, and external stakeholders.
• Identify and address administrative bottlenecks and inefficiencies.
• Provide support to HR, finance, and procurement departments as needed.
• Prepare weekly and monthly administrative reports for senior management.
• Assist in event planning, corporate functions, and team-building activities.
• Ensure professional and timely responses to inquiries and requests.
• Assist in resolving scheduling conflicts and document retrieval.
• Arrange conference calls, video meetings, and official events.
• Assist in visa applications and international travel coordination.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Coordinate internal and external meetings, prepare agendas, and take meeting minutes.
• Prepare and edit letters, reports, memos, and presentations for management.
• Manage calendars, schedule meetings, and organize appointments for executives and managers.
• Prepare travel expense reports and reimbursements.

Requirements

The Secretary will be responsible for handling day-to-day administrative tasks, including scheduling, document management, correspondence, and communication coordination. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism and confidentiality.

....The candidate will undergo multiple selections in the field of secretarial work....

• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational and multitasking abilities.
• Professionalism, discretion, and confidentiality in handling sensitive information.
• Ability to manage time effectively, prioritize tasks, and meet deadlines.
• Minimum of 3-5 years of experience in a secretarial or administrative role.
• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance