Receptionist / Administrative Assistant

Overview

Provide front‑desk and administrative support for a busy engineering office.

Key Responsibilities

• document prep
• project coding
• room booking
• mail handling
• stock management
• call handling

Tasks

-Lead With Purpose - empower, develop and support others to reach their full potential -Supportive Teamwork - promote an inclusive and respectful work environment and culture -Handle daily mail/courier packages -Daily maintenance of kitchen areas: replenish supplies, general cleanliness -Creating and formatting schedules, letters, reports, proposals, specifications, certificates of insurances, and data entry -Book and manage boardrooms; set up events and ensure tidiness and clean-up -Prepare and ordering supplies for general inventory -Provide back up to the other administrative staff -Maintain stationary stock at various stations throughout office -Perform accurate daily filing and interpret documents to keep filing up to date -Perform scanning, photocopying, binding, laminating tasks -Attend in coming calls, using Teams to transfer inquires to the appropriate department -Creating proposal and project numbers in our project management software

Requirements

• microsoft office
• adobe acrobat
• database
• high school
• communication
• customer service

What You Bring

-Intermediate to advanced level skills with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat. A general aptitude for computer usage. -Familiarity with the professional services environment would be an asset -Demonstrated effective verbal and written communication skills -Creative Mindset - provide new and diverse ideas -Customer service oriented with exceptional phone and email etiquette -Minimum completion of High School Diploma; Post-Secondary certificate/diploma from an administrative assistant program is considered an asset -Focused attention on detail and accuracy -Working knowledge of database management -1 to 2 years of related experience -Ability to prioritize, multi-task, and stay focused -Hard worker who readily and quickly assumes responsibility; who is punctual, dependable -Team player with ability to work independently and with minimum direction

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Benefits

-An extensive and generous benefits package including a $1000 Health Care Spending Account -Stimulating, challenging projects and development opportunities to help you grow your skills and career -Maternity and Parental Leave Top-up Program -A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program -Investing in your future, opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP) -An inspiring workplace that supports its people and recognizes great work

About Rjc Engineers

-They blend technical rigor and creativity to shape iconic skylines and preserve architectural heritage. -A hallmark project was the award-winning restoration of St. Andrew’s-Wesley United Church in Vancouver. -Their expertise spans structural engineering, façade engineering, building science, energy modeling and parking facilities. -Operating from coast to coast, their offices maintain local focus backed by national resources. -Employee-owned since inception, the firm reinvests in innovation, developing industry-standard engineering practices. -They push boundaries with wood-frame and mass-timber designs, contributing to national building-code evolution.

Sector Specialisms