Legal-Company Secretary-Americas at Ghd in Vancouver, British Columbia, Canada | CAD175,000-293,000 | Kablio

Role

Description

board minutes

compliance policies

share filings

license management

corporate registrations

record keeping

Delivery of all company secretarial activities for GHD entities incorporated in USA, Canada, and Chile, including preparation of board agendas, board papers, minutes, and resolutions, ensuring director and shareholder meetings are convened in accordance with legal or other requirements, coordinating board meetings, supporting the Chair and other directors, and following up after meeting actions.
Promoting GHD’s compliance framework to safeguard the integrity of the organization.
Development, implementation, communication and maintenance of compliance policies, processes, and procedures.
Supporting the Enterprise Company Secretary in the provision of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile), which includes:
Oversight of share issues/transfers to ensure compliance with issuing exemptions is maintained and filings are current in all relevant jurisdictions.
Advising the Americas subsidiary boards on good practice in corporate governance, including providing continuous learning opportunities for directors and officers of the Americas subsidiary companies and ensuring awareness of applicable legal and regulatory requirements.
Developing and coordinating director inductions for Americas subsidiary companies.
Providing advice in relation to the corporate governance, legal and regulatory obligations of GHD’s registered North American charities - GHD Foundation (USA) and GHD Foundation (Canada).
In conjunction with Share Registry, responding to ad hoc shareholder queries.
Collaboration with the Americas Legal Team in managing Americas corporate license portfolio.
At the direction of the Enterprise Company Secretary, managing the Americas corporate structure, including attending to new corporate registrations and de-registrations of surplus entities.
Mentoring and facilitating the development of the Assistant Company Secretary – Americas.
Maintaining corporate records and attending to regulatory filings.

Requirements

10+ years

corporate law

m&a

bar admission

data savvy

client focus

Legal advice in relation to the US, Canadian and Chile share plans.
Reputation for high levels of trust, discretion and confidentiality and a role model for GHD’s values.
10+ years legal experience in Canada corporate law firm and/or in-house environment.
Support for Americas M&A due diligence, as required.
Strong client focus and genuine desire to assist shareholders, board, and team members.
Relevant tertiary and professional qualifications (including admission in good standing to a US or Canada bar).
Data savvy, with strong commercial/financial foresight or proven experience in deliver
Ability to engage in limited travel as needed.

Benefits

Limited travel as needed.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1928

Year Founded

The organization has been evolving since 1928, starting as a small engineering practice and growing into a global powerhouse.

5 Continents

Global Presence

The organization operates across five continents, with key markets including Australia, the United States, and the UK.

With a focus on innovation, it integrates expertise across various sectors to deliver world-class solutions.
The organization is known for tackling large and complex projects, such as designing bridges and tunnels and constructing energy-efficient buildings.
Notable projects include infrastructure development for major cities and energy-efficient solutions for industrial facilities.
The organization continues to expand its digital and technological capabilities to ensure solutions are cutting-edge and sustainable.

Culture + Values

Safety
Teamwork
Respect
Integrity

Environment + Sustainability

2050

Net-zero target validated by SBTi

Science-based target validated by the Science-Based Targets Initiative (SBTi) for achieving net-zero greenhouse gas emissions by FY2050.

2025

Carbon neutral commitment

Committed to achieving carbon neutrality for Scope 1 and Scope 2 emissions by 2025.

70%

Recycled materials in packaging

Boxes for electrical products use 70% recycled materials and are fully recyclable.

Prioritising direct emissions reductions over purchasing carbon offsets (statement from Enterprise Sustainability Leader)
Partnered with Decarbonisation Network to support clients' decarbonisation roadmaps and accelerate net-zero goals
Slimline packaging to reduce material usage and transportation impact

Inclusion & Diversity

Level 4–5

GDEIB Inclusion Benchmark

Targeting level 4–5 on the Global Disability Inclusion Benchmarking (GDEIB) by 2025.

9 Employee Groups

Resource Groups Established

Established 9 Employee Resource Groups (ERGs) to support various diversity demographics.

Board‑mandated aim to become #1 in industry for inclusion & diversity
I&D strategy built on five behaviours: open, informed, accountable, empathetic, bold
Inclusion & Diversity goals embedded in employee performance reviews
Awards: Employer of Choice for Gender Equality (2020–2022), Workforce Diversity Award (2021), Disability Equality Index – Best Places to Work for Disability Inclusion (2023)

Articles

Role

Description

board minutes

compliance policies

share filings

license management

corporate registrations

record keeping

Delivery of all company secretarial activities for GHD entities incorporated in USA, Canada, and Chile, including preparation of board agendas, board papers, minutes, and resolutions, ensuring director and shareholder meetings are convened in accordance with legal or other requirements, coordinating board meetings, supporting the Chair and other directors, and following up after meeting actions.
Promoting GHD’s compliance framework to safeguard the integrity of the organization.
Development, implementation, communication and maintenance of compliance policies, processes, and procedures.
Supporting the Enterprise Company Secretary in the provision of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile), which includes:
Oversight of share issues/transfers to ensure compliance with issuing exemptions is maintained and filings are current in all relevant jurisdictions.
Advising the Americas subsidiary boards on good practice in corporate governance, including providing continuous learning opportunities for directors and officers of the Americas subsidiary companies and ensuring awareness of applicable legal and regulatory requirements.
Developing and coordinating director inductions for Americas subsidiary companies.
Providing advice in relation to the corporate governance, legal and regulatory obligations of GHD’s registered North American charities - GHD Foundation (USA) and GHD Foundation (Canada).
In conjunction with Share Registry, responding to ad hoc shareholder queries.
Collaboration with the Americas Legal Team in managing Americas corporate license portfolio.
At the direction of the Enterprise Company Secretary, managing the Americas corporate structure, including attending to new corporate registrations and de-registrations of surplus entities.
Mentoring and facilitating the development of the Assistant Company Secretary – Americas.
Maintaining corporate records and attending to regulatory filings.

Requirements

10+ years

corporate law

m&a

bar admission

data savvy

client focus

Legal advice in relation to the US, Canadian and Chile share plans.
Reputation for high levels of trust, discretion and confidentiality and a role model for GHD’s values.
10+ years legal experience in Canada corporate law firm and/or in-house environment.
Support for Americas M&A due diligence, as required.
Strong client focus and genuine desire to assist shareholders, board, and team members.
Relevant tertiary and professional qualifications (including admission in good standing to a US or Canada bar).
Data savvy, with strong commercial/financial foresight or proven experience in deliver
Ability to engage in limited travel as needed.

Benefits

Limited travel as needed.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1928

Year Founded

The organization has been evolving since 1928, starting as a small engineering practice and growing into a global powerhouse.

5 Continents

Global Presence

The organization operates across five continents, with key markets including Australia, the United States, and the UK.

With a focus on innovation, it integrates expertise across various sectors to deliver world-class solutions.
The organization is known for tackling large and complex projects, such as designing bridges and tunnels and constructing energy-efficient buildings.
Notable projects include infrastructure development for major cities and energy-efficient solutions for industrial facilities.
The organization continues to expand its digital and technological capabilities to ensure solutions are cutting-edge and sustainable.

Culture + Values

Safety
Teamwork
Respect
Integrity

Environment + Sustainability

2050

Net-zero target validated by SBTi

Science-based target validated by the Science-Based Targets Initiative (SBTi) for achieving net-zero greenhouse gas emissions by FY2050.

2025

Carbon neutral commitment

Committed to achieving carbon neutrality for Scope 1 and Scope 2 emissions by 2025.

70%

Recycled materials in packaging

Boxes for electrical products use 70% recycled materials and are fully recyclable.

Prioritising direct emissions reductions over purchasing carbon offsets (statement from Enterprise Sustainability Leader)
Partnered with Decarbonisation Network to support clients' decarbonisation roadmaps and accelerate net-zero goals
Slimline packaging to reduce material usage and transportation impact

Inclusion & Diversity

Level 4–5

GDEIB Inclusion Benchmark

Targeting level 4–5 on the Global Disability Inclusion Benchmarking (GDEIB) by 2025.

9 Employee Groups

Resource Groups Established

Established 9 Employee Resource Groups (ERGs) to support various diversity demographics.

Board‑mandated aim to become #1 in industry for inclusion & diversity
I&D strategy built on five behaviours: open, informed, accountable, empathetic, bold
Inclusion & Diversity goals embedded in employee performance reviews
Awards: Employer of Choice for Gender Equality (2020–2022), Workforce Diversity Award (2021), Disability Equality Index – Best Places to Work for Disability Inclusion (2023)

Articles