Project Assistant - Mission Critical

Description

• Ensures that "Constructing with Integrity" is delivered by working with honesty, unity, safety, and quality of work.
• Assists in estimate and buyout of projects.
• Distributes change requests and follows up for pricing changes.
• Instructs project team in organized filing system and assures its proper use.
• Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
• Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork.
• Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc.
• Prepares agendas and other preconstruction meeting documents.
• Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program.
• Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.
• Creates and maintains project checklist.
• Discusses and coordinates personal and project goals, important issues, and objectives.
• Drafts, transmits, and files correspondence.
• Ensures timely responses from subcontractors for contract paperwork.
• Assists in bidding and in developing scope of work for trade contractors.
• Records and/or transcribes minutes at the preconstruction meeting.
• May administer contracts and purchase orders as assigned by leadership.
• Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests.
• Champions "The Layton Way" by delivering predictable outcomes for internal teams, external teams, and customers.

Requirements

• Has excellent written and verbal communication skills.
• Previous experience working in an administrative role in a construction company preferred.
• Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
• Has the ability to accomplish routine tasks.
• Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
• Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
• High school diploma or equivalent.
• Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
• Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
• One to two years post high school administrative assistant training preferred.
• Types a minimum of 50 wpm.
• Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
• Has at least 2 years' experience in secretarial or administrative work.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance