Admin Support Specialist

Description

• Maintain accurate visitor logs and ensure compliance with sign-in/out procedures
• Customer Focus – build strong internal and external relationships through professional and courteous service
• Monitor the corporate marketing inbox and route customer service complaints, claims and business inquiries to the appropriate teams for resolution
• Answer and route incoming calls promptly and professionally
• Place and track orders
• Scan and upload invoices into the accounting/document management systems
• Monitor inventory levels for office and kitchen supplies
• Take accurate messages and ensure timely delivery
• Maintain and clean and organized reception area
• Verify appointments and manage building access
• Monitor toner levels for printers throughout the building
• Prepare Conference Rooms for scheduled meetings, ensuring rooms are tidy and equipped with necessary supplies
• Greet and welcome visitors in a professional and courteous manner
• Receive, sort, and distribute incoming mail and packages in coordination with the Mail Room
• Collaborate – Work effectively with others to meet shared objectives
• Provide administrative support including date entry, filing, and other tasks as needed

Requirements

• Drive Results – Maintain accuracy and efficiency in a fast-paced environment
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Ability to work in the office full-time
• Organizational Savy – Navigate office dynamics and support cross-functional teams
• High school diploma or equivalent; associate degree preferred
• Ability to manage priorities and multitask effectively
• Action Oriented – Tak initiative and respond promptly to requests and challenges
• Strong Communication and interpersonal skills
• 1-2 years of experience in a receptionist or front desk role
• Reliable, punctual, and professional demeanor

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance