Document Control Specialist

Description

• Participation in project meetings, as necessary.
• Deliver quality work product by role modeling organizational core values.
• Support for project teams in organizing workflows and approvals.
• May be assigned training duties to train new staff on document controls procedures.
• Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project records and the control and distribution of documents in PMWeb.
• Support the control, scanning, indexing, linking, hardcopy filing and distribution of documents in PMWeb. This includes internal records of the Airports Development Group (ADG), and those processed with external entities such as City Agencies, consultants, and contractors.
• Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe.
• May be designated as a lead Document Control Technician on a project or element.
• Build relationships with peers, leaders, and clients.
• Manage the flow of records to project participants distribution, including correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Prepare transmittals, distribute documents using PMWeb, and retrieve documents through PMWeb software.
• Proactively participate in self-development to continually enhance current skills and build new skills required to excel at current role and prepare for career progression.

Requirements

• Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.
• Knowledge of proper security and preservation of controlled data, documents & records.
• Experience with large-scale Document Control Software is preferred, PMWeb and/or Documentum highly desirable.
• Consistently communicates and collaborates with team members and clients.
• Previous experience managing a Document Control effort for a large-scale ($25M+), construction project or program required. Experience in a large-scale, billion-dollar public-sector construction program highly desirable.
• A two year technical degree is required at a minimum. Bachelor’s Degree preferred.
• Experience with scanning and converting documents to various specified file formats.
• Demonstrate ability to be dependable, diligent, and thorough.
• Mastery of Microsoft Office Suite and Adobe Acrobat Professional required
• Certification for document control professionals highly desirable.
• Experience with Microsoft Office Suite and Adobe Acrobat is required.
• Utilize effective written and oral communication skills.
• Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.
• 5-10 years’ experience with document processing and data management. Document processing experience at large international airports preferred.
• Must be highly organized and detail oriented.
• Previous experience in a construction environment is highly desirable.

Benefits

• Employee Assistance Program
• Vision Insurance
• Paid Time Off
• Dental Insurance
• Paid Holidays
• Short and long-term disability
• 401(k) Matching

Training + Development

Interview process

Visa Sponsorship

Security clearance