Office Manager

Description

• Manage shared calendars, track staff availability, and coordinate meetings.
• Provide general administrative support across departments, including printing, filing, and travel arrangements.
• Conduct monthly utility meter readings and maintain records.
• Organize and send team birthday cards and coordinate small charitable donations on behalf of staff.
• Help the estimating team with tender submissions and proposals.
• Maintain and stock the stationery cupboard, ensuring cost-effective procurement.
• Assist with recruitment by posting job ads and screening applicants.
• Plan and execute staff and client holiday gifts and events, including annual parties and seasonal celebrations.
• Perform general reception tasks, including greeting visitors, managing phone calls, and offering refreshments.
• Coordinate with waste management services for project requirements.
• Distribute incoming and outgoing post and packages to relevant departments.
• Support with smaller in-office events (e.g., pancake day, Halloween, etc.).
• Compile and manage documentation (e.g., operations and maintenance manuals) for completed projects.
• Facilitate staff onboarding including office tours, paperwork, and introductory sessions.
• Maintain employee records and update training matrices as needed.
• Monitor the general office email inbox and redirect messages to appropriate team members.
• Coordinate cover for cleaning staff during absences and liaise with external cleaning contractors.
• Order and maintain supplies for kitchen, cleaning, and general office needs.

Requirements

• Construction industry knowledge is desirable but not essential
• Good communicator, with ability to build strong professional relationships
• Minimum 5+ years’ office management experience in a similar role previously

Benefits

• Opportunities for training and career progression
• The chance to be part of a growing and reputable company
• A supportive and collaborative working environment
• Competitive salary and benefits package

Training + Development

Interview process

Visa Sponsorship

Security clearance