Accounting Administrative Coordinator
Mobotrex
Handles accounts payable/receivable and office admin tasks for traffic control company.
22 days ago ago
Junior (1-3 years)
Full Time
Smithfield, RI
Office Full-Time
Company Size
100 Employees
Service Specialisms
Traffic Management
Transportation Solutions
Intelligent Traffic Systems
Signage
Traffic Control Equipment
Safety Systems
Sector Specialisms
Traffic Control
Pedestrian Signals
Traffic Control Cabinets
Monitoring Systems
Intersection Management
ITS (Intelligent Transportation Systems)
Mobility Solutions
Traffic Equipment Maintenance
Role
What you would be doing
document management
account reconciliation
invoice processing
electronic payments
vendor communication
customer service
- Communicate with vendors regarding billing issues, credits, and payment status.
- Perform word processing, filing, and document management tasks.
- Post payments, reconcile accounts, and follow up on outstanding balances.
- Assist with credit applications, account setups, and collections activity as needed.
- Maintain accurate customer records in the database.
- Coordinate with internal staff and vendors to resolve order acknowledgments, deliveries, and purchasing concerns.
- Sort and distribute incoming mail.
- Audit existing service agreements and office expenses to identify cost-saving opportunities.
- Perform weekly check runs and electronic payments in accordance with company policies.
- Ensure office supplies and equipment are stocked and maintained.
- Generate and send customer invoices in a timely manner.
- Answer incoming calls, route inquiries to the proper individual, and provide excellent customer service.
- Process and code vendor invoices, ensuring accuracy and proper approvals.
- Maintain vendor account records, monitor statements, and reconcile discrepancies.
What you bring
microsoft office
sage 50
accounts payable
associate degree
communication
detail oriented
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with Sage 50 accounting software preferred but not required.
- 3–5 years of experience in accounts payable/receivable and administrative support.
- Associate degree in Accounting, Business Administration, or related field preferred; equivalent experience considered.
- Excellent communication skills, both verbal and written.
- High attention to detail, accuracy, and problem-solving skills.
- Professional demeanor with a customer service–oriented mindset.
- Opportunity to represent a trusted leader in traffic control solutions.
- Competitive compensation and benefits package.
- Collaborative team environment.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
- A leading provider of intelligent transportation solutions, specializing in traffic control systems.
- With a rich history of engineering and manufacturing innovative technologies that enhance road safety and mobility.
- Known for delivering reliable solutions with a focus on state-of-the-art traffic signal controllers and transportation management systems.
- Integrated systems are utilized in a wide range of public and private sector projects, from urban infrastructure to highway management.
- Continuously expanding its offerings to adapt to the evolving needs of smart cities and intelligent transportation networks.
- A Passionate Team committed to producing the best products and services while staying on the frontline of intelligent mobility
- Emphasis on strong partnerships and teamwork—employees describe a positive, friendly work environment where many different people strive to get the best job done for the customer
- Dedication to ongoing expertise: experienced professionals mentoring interns and employees to develop practical skills and problem-solving abilities
- Focus on reliability, quality and proactive service – technicians provide 24/7 support, structured testing, documentation and preventative maintenance
- Manufacturing in U.S. facilities (Iowa, Texas, Virginia, Illinois) – supporting Build America, Buy America Act compliance
- Recent relocation to custom facility in Pflugerville designed to improve operational efficiency and workspace quality for 100+ employees
- American‑made sourcing emphasis, maintaining domestic production to reduce supply chain emissions and reliance on overseas components
- No publicly disclosed DEI strategy available
- No gender-related statistics or structured inclusion goals found
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