Compliance Database Administrator

Description

• Partner with Legal to ensure USS meets all customer-specific vetting, safety, insurance, and ESG obligations.
• Management of central group in-box for Contacts Department, with coordination to Sales on process and procedures to ensure efficiencies KPI’s are reached.
• Partner with Sales and Onboarding teams to ensure customers’ compliance requirements are met prior to project start.
• Ensure proactive communication with team members regarding customer compliance updates, acknowledgments, and required documentation.
• Manage all customer compliance and qualification platforms, including ISNetworld, Avetta, Veriforce, Complyworks, GRMS, Highwire, ITS, and Ecovadis.
• Assign required customer trainings in ISNetworld and Avetta for internal employees.
• Maintain and update the company’s Safety Manual, ensuring alignment with customer vetting systems, compliance expectations, and internal operational needs.
• Use hands and fingers to handle, control or feel objects tools or controls
• Maintain and validate customer connections to ensure USS pays only for active, necessary compliance relationships.
• Maintain accurate compliance records and documentation for audit readiness.
• Repeat the same movements when entering data
• Collaborate with Insurance Broker to ensure COIs meet customer specifications and prevent work
• Sit while answering phones or reply to emails
• Partner with Sales, Onboarding, and Operations to ensure compliance readiness prior to service start.
• Lead preparation for customer safety and compliance audits across ISN, Avetta, and similar platforms.
• Produce monthly, quarterly, and annual compliance reports for customers and internal leadership.
• Ensure all customer-required documentation is uploaded, accurate, and current (COIs, safety programs, ESG data, financial information, transportation data, training records, ISO certifications, licenses, T&C

Requirements

• Proficiency with compliance databases, vetting systems, and reporting tools.
• Excellent organizational and documentation skills with strong attention to detail.
• Understand the speech of another person
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook
• Hear sounds and recognize the difference between them
• Strong written and verbal communication, including experience responding to customer compliance inquiries.
• Ability to work in fast paced environment.
• Analytical mindset with the ability to assess compliance gaps and propose solutions.
• Direct experience with ISNetworld, Avetta, or similar systems strongly preferred.
• Experience supporting Legal, Contract Administration, or Risk Management teams is a plus.
• Speak clearly so listeners can understand
• Strong understanding of contractual compliance requirements (insurance, safety, ESG, licensing, training, certifications).
• Ability to collaborate across Legal, Sales, Safety, Ops, and external compliance partners.

Benefits

• Commuter/Transit Account
• Voluntary Employee Life & Accidental Death and Dismemberment
• Voluntary Spousal Life
• Voluntary Dependent Life
• Hospital Indemnity, Accident and Critical Illness
• 401(k) with employer match
• Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
• Employer-Paid Employee Assistance Program (EAP)
• Health Savings Account
• Dependent Care Flexible Spending Account
• Employee Discounts
• Holiday & Paid Time Off (pro-rated for Part-Time employees)
• Employer-Paid Short-Term Disability
• Healthcare Flexible Spending Account

Training + Development

Interview process

Visa Sponsorship

Security clearance