Project Administrator

Description

The Project Administrator provides administrative support to the project team.

• Archive all project documentation according to Suffolk guidelines
• Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner
• Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines
• Assist in the preparation and distribution of project punchlists
• Set up project binders and order project drawings from local printing resources
• Maintain and track project information in Expedition as required
• Participate in project and/or team meetings as needed
• Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines
• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management
• Assist project team with closeout coordination and preparation of O & M Manuals
• Assist with daily planning of managers’ schedules, meetings, and possibly travel (through corporate agency), if assigned
• Follow up with subcontractors regarding project paperwork as needed
• Work with project team and manager(s) as directed to achieve departmental objectives

Requirements

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

• 4-year college degree or equivalent work experience desired
• Ability to work independently and as part of a team
• Construction background preferred, but not necessary
• Typing speed minimum of 45-50 wpm
• The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems
• Ability to manage and prioritize tasks/projects with little supervision
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring
• Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook
• Respect for confidential information; good judgment
• Ability to work in a fast-paced environment and prioritize effectively
• Excellent written and verbal communication skills
• Professional appearance and manner

Benefits

• Flexible, detail-oriented

Training + Development

Interview process

Visa Sponsorship

Security clearance