Admin Receptionist

Description

• Update individual records and send self certs/doc notes to HR
• Update wallboards/TV screens with relevant information from the TLs.
• Issue absence forms to employees when necessary then email these forms to HR.
• Make TL aware of any triggers.
• Update staff members about the site audit.
• Calculate % absence’s and send monthly updates to management team
• Co-ordinate the clean-up of the Manchester drop-box.
• Complete Site Induction process with contractors.
• Update site movements monthly, Monitor and remind TLs to fill gaps weekly
• Ensure all visitors sign the “visitor book” and assign them a visitor badge.
• Collect and update emergency details from all staff members
• Set up layouts of the meeting rooms when requested. Request change of bookings if required and monitor appropriate usage.
• Update an maintain overall absence tracker as a visual aid. Used to calculate site absence analysis.
• Monitor itinerary and notify site of available staff,
• Point of contact for all visitors, carry out H&S and site induction
• Check all first aid certs are in date. Notify John of any failures.
• Order stationery as and when required. Incoming and out going post parcel management
• Print and record door entry/ID passes
• Record and inform the relevant people about an absence.
• Undertake 3M SAP entries on behalf of the client
• Report incidents/issues to EQ facilities, 3M departments as appropriate. Escalate when necessary to client
• Using the data base to book in and check out visitors as part of the fire evacuation process.
• Fully responsible for the staff parking. All alteration and changes are now made by reception

Requirements

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance