Pinsent Masons
Global law firm offering legal expertise in sectors like infrastructure, energy, and commercial.
2 days ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
London, England, United Kingdom
Office Full-Time
Company Size
3,500 Employees
Service Specialisms
Sector Specialisms
Description
file management
calendar management
document retrieval
travel arrangement
client database
brochure prep
The Team Administrator role provides proactive, professional support to the Transactional Services group. It involves collaborating with lawyers and business‑operations staff to meet the evolving needs of the business across multiple units.
- Maintain paper and email filing systems, ensuring files are up‑to‑date and properly archived.
- Set up new filing structures and retrieve documents from storage as needed.
- Assist Practice Group members with overflow tasks and prepare information for internal and external meetings.
- Produce and circulate agendas, itineraries and related meeting documentation.
- Take and promptly relay messages to lawyers and clients, especially when they are out of the office.
- Manage fee‑earner electronic calendars, arrange meetings, lunches and room bookings in coordination with reception.
- Update lawyers’ client contact databases.
- Support Legal PAs and Business Development by preparing and distributing client brochures and coordinating marketing contacts for seminars.
- Arrange cost‑effective travel and accommodation for domestic and international trips.
- Answer incoming telephone calls professionally and handle enquiries from internal and external callers.
- Represent the firm as the first point of contact for potential new instructions.
Requirements
admin support
organisational
communication
doc management
travel coordination
The successful candidate will be based in London, working Monday to Friday on‑site, and will support the team by managing filing systems, preparing meeting material, handling communications and coordinating schedules and travel. The role requires strong organisational skills, attention to detail and the ability to act as the first point of contact for internal and external enquiries.
- Proven experience in administrative support within a professional services environment.
- Strong organisational, multitasking and communication abilities.
- Proficiency with email, document management and scheduling tools.
- Ability to work collaboratively across multiple business units and adapt to changing team structures.
Benefits
Pinsent Masons brings together the best people to get the job done. The firm values curiosity, continuous learning and collaboration, and encourages staff to share ideas. As part of an award‑winning, commercially‑mindset team you will work with leading experts, build meaningful relationships and contribute to varied, challenging work in an open, supportive environment.
Pinsent Masons offers a comprehensive benefits package that includes generous leave, pension and healthcare provisions, as well as a range of interest‑free loan options and flexible schemes to support work‑life balance.
- Up to five paid days of carers’ leave per year.
- 25 days annual leave with the option to purchase or roll over five additional days.
- Contributory pension scheme of up to 5 %.
- Private healthcare coverage.
- Death‑in‑service benefit equal to four times base salary.
- Interest‑free loans for season tickets, gym memberships and rental deposits.
- Cycle‑to‑work scheme.
Training + Development
Interview process
- two interview stages per vacancy.
- first stage typically virtual; second stage typically in‑person at the office.
Visa Sponsorship
Security clearance
Overview
19th century
Founded
Established in the 19th century, the firm has a long-standing history in the legal industry.
- Focus on innovation and client-centered solutions supporting diverse industries.
- Work spans high-profile infrastructure, energy, and technology projects worldwide.
- Legal expertise covers construction law to commercial contracts and dispute resolution.
- Reputation for delivering complex, cross-border projects with a collaborative approach.
- Notable recent projects include advising on major renewable energy projects and global infrastructure initiatives.
- Deep specialization in sectors such as energy, real estate, and transport.
- Growth driven by commitment to excellence and ability to adapt to new challenges in the legal landscape.
Culture + Values
- Approachable – down‑to‑earth, respectful; always open to support and advice, fostering two‑way collaboration.
- Bold – prepared to take calculated risks, push boundaries, innovate and engage in honest conversations.
- Connected – strong relationships internally and externally, working effectively together and staying connected to suppliers and communities.
Environment + Sustainability
Net Zero by 2040
Global Sustainability Target
Achieved global net-zero target validated by Science Based Targets initiative, covering all scopes of emissions.
50% Emission Reduction
Ambitious Greenhouse Gas Target
Committed to reducing absolute scope 1, 2, and 3 emissions by 50% by 2030.
100% Renewable Energy
Sustainable Electricity Commitment
Aiming to source 100% renewable electricity across global estate by 2030.
40% Energy Reduction
UK Office Efficiency
Achieved a 40% reduction in energy consumption across UK offices since 2014.
- Committed to reduce absolute scope 1, 2 and 3 emissions by 50% by 2030.
- Pre-pandemic UK offices saw a 30% reduction in energy consumption – one year ahead of targets.
- All single-use plastic disposables removed from UK catering; 100% of UK waste diverted from landfill.
- Print volumes cut by ~75% since 2014; device numbers significantly reduced.
- Engaging in Smart Buildings and Demand Side Response programmes to optimise energy use and monitor supply chain environmental performance via CDP.
- Rolling out science-based emissions targets for SME suppliers, aiming for 50% of spend to be covered by suppliers with validated targets by 2025.
Inclusion & Diversity
33rd Rank
Social Mobility Index
Ranked 33rd in the Social Mobility Employer Index 2024, featured on the Social Mobility List 2024.
7 Year Streak
Top-10 Employer
Consistently ranked in the top-10 Working Families employers for seven consecutive years.
3,500 Employees
Legal Team & Workforce
~1,900 in the legal team, including ~490 partners, across an overall workforce of ~3,500 employees.
- Recognised as Stonewall Top Global Employer in 2023.
- Active inclusion network groups: Disability & Wellbeing, Family Matters, Female Futures, LGBT+, FREE (Faith, Race, Ethnicity, Equality), Neurodiversity, Inclusion Allies.
- Benchmarked as Disability Confident Employer.