Sales Administrator

• Raise Purchase Orders for all sales running costs and action goods deliverable notes on COINS Accounts system.
• Respond to and resolve a wide range of queries from internal and external stakeholders and customers, ensuring you conduct yourself as an ambassador of Vistry.
• Ensure documents are organised in line with Vistry’s compliance policies and procedures, and ensure clarity of information.
• Recording and inputting sales information and data accurately onto the COINS / CRM system
• Ensure payment deadlines are met by processing all invoices in a timely and efficient manner.
• Process Sales Variation Orders and work with the Commercial Department to ensure POs are raised in a timely manner and payments for customer extras are received.
• Ensure all relevant Vistry Standard Operating Procedures, and all other policies & procedures are understood and adhered to, and that mandatory training requirements are kept up to date
• Implement Vistry’s continuous drive to deliver excellent customer service by advocating the customer journey and consistently exceeding customer expectations.
• Provide general administrative support to the department to optimise the performance of all colleagues
• Assist with any internal or external audit as required in line with Vistry Values of ICQ.
• Produce weekly, monthly and other ad-hoc reports required by the business and produce and collate information for inclusion in board reports

You will possess excellent planning and organisational skills and structured in your approach to work with a keen attention to detail. You will have strong IT skills, process driven, with a passion for driving improvement through the use of technology.

• Able to produce accurate work, to tight deadlines
• Able to work both as part of a team and independently when required
• Experience of working with AML (anti-money laundering) processes and procedures
• Excellent IT skills and proficiency with MS Office
• Able to communicate effectively at all levels within the business
• High attention to detail
• Experience of working in a fast paced administrative role, working to tight deadlines
• Experience of working with multiple stakeholders
• Excellent organisational skills

We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

• 2 Volunteering days per annum
• Employee rewards portal with many more benefits…
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• Salary sacrifice car scheme available to all employees
• Share save and share incentive schemes
• Private medical insurance, with employee paid cover
• Competitive basic salary and annual bonus
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary