Executive Secretary

Description

The position performs administrative and office support duties for multiple directors and sales leaders, enabling them to work more efficiently. Responsibilities include managing reports, records, scheduling, and various office tasks such as handling correspondence, requisitioning supplies, and maintaining organizational structures for the Residential Retail sales force.

• Prepare letters, inter‑office correspondence, and statistical reports
• Create recurring reports for sales leaders independently
• Arrange sales meetings and events
• Coordinate customer events
• Screen visitors and telephone calls
• Perform secretarial duties quickly and accurately with minimal supervision
• Handle confidential information
• Prioritize routine work tasks
• Manage incoming and outgoing correspondence
• Maintain organizational structure for Residential Retail sales force
• Coordinate meals for group meetings
• Update spreadsheets, reports, and tracking information on required schedules
• Schedule meetings with senior management
• Arrange travel itineraries
• Process and submit expense reports
• Travel to markets as directed by management
• Exercise independent judgment in prioritizing workload

Requirements

The Executive Secretary provides essential administrative support to senior leaders, handling scheduling, travel coordination, expense processing, and meeting preparation. This role demands strong organizational skills, discretion with confidential information, and proficiency in MS Office for managing reports, correspondence, and events. Ideal candidates excel at multitasking, communication, and time management while maintaining professionalism in a fast‑paced environment.

• Minimum three years of administrative experience
• Proficient in Microsoft Office
• Excellent computer, oral, and written communication skills
• Courteous and pleasant with visitors and callers
• Ability to comprehend and analyze written reports
• Strong verbal and written communication abilities
• Excellent time‑management and organizational skills
• Team player with strong interpersonal skills
• Ability to work well under pressure
• Excellent telephone etiquette
• Good aptitude for computers and office equipment

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance