Executive Assistant to the President

Description

The Executive Assistant to the President provides high-level administrative, operational, and strategic support to the President, ensuring effective leadership, efficient workflow, and seamless coordination across the organization. This role serves as a critical extension of the President’s office—supporting communication, project follow-through, scheduling, cross-departmental coordination, and confidential matters with professionalism and discretion.

• Assist with onboarding processes for executives or newly acquired business units.
• Ensure professional appearance, organization, and efficiency within the executive office.
• Ensure the President is briefed and prepared for all meetings, appointments, and events.
• Act as the primary gatekeeper for the President—screening calls, visitors, and requests.
• Manage the President’s daily schedule, including meetings, travel arrangements, and priorities.
• Conduct research, prepare summaries, and gather data to support decision-making.
• Oversee front-office operations and reception.
• Bi-weekly Operations meetings
• Facilitate communication between the President and General Managers or department leaders.
• Maintain organized systems for reporting, file management, and project documentation.
• Organize company events, leadership meetings, executive travel itineraries, and internal gatherings.
• Manage scheduling and logistics for executive-level client meetings and events.
• Assist the President in tracking key initiatives, KPIs, and strategic projects across business units.
• Draft, edit, and prepare correspondence, reports, presentations, and executive summaries.
• Prepare meeting rooms, materials, minutes, and distribute outcomes as needed.
• Support coordination of board meetings, leadership meetings, and executive off-sites.
• Coordinate multi-department workflows, follow up on action items, and track deadlines.
• Draft follow-up communications and support relationship-management initiatives.
• Occasional travel to job sites, company locations, or industry events.
• Support operational oversight by organizing agendas, notes, and follow-up for:
• Support President in maintaining relationships with builders, partners, and external stakeholders.
• Manage confidential documents and communications with absolute discretion.
• Serve as a liaison between the President and internal departments, including Operations, HR, Finance, IT, and Safety.

Requirements

The ideal candidate is proactive, highly organized, emotionally intelligent, and capable of operating in a fast-paced, evolving environment with multiple companies under one corporate umbrella.

• 5+ years of executive administrative support experience, supporting a C-suite or President-level executive.
• High level of professionalism, confidentiality, and emotional intelligence.
• Ability to anticipate needs, think proactively, and solve problems independently.
• Strong written and verbal communication skills.
• Experience supporting executives across multiple business units or a parent-company structure.
• Experience in construction, homebuilding, manufacturing, or a related industry.
• Familiarity with ERP systems, HRIS platforms, or workflow tools (e.g., iSolved, SharePoint, OneIT).
• Exceptional planning, organization, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Teams, Word, PowerPoint).
• Project coordination or executive operations background.

Benefits

The result? Homes delivered on time, on budget, and with uncompromising quality. With Synergos, construction managers benefit from a single point of contact, one integrated team, and countless advantages.

• Extended hours during peak periods or executive deadlines.

Training + Development

Interview process

Visa Sponsorship

Security clearance