Project Coordinator

Description

• Liaising with contractors and vendors for timely delivery of goods and services, managing supplier invoices, and assisting in contract negotiations when terms change.
• Assisting in PMO reporting cycles, including data collection, formatting, and submission, and contributing to cost and schedule control processes by tracking variations and reporting deviations.
• Ensuring project activities adhere to internal policies and standards and supporting quality checks to confirm deliverables meet client and stakeholder expectations.
• Scheduling and organising project meetings, preparing agendas and materials, recording and distributing minutes, and following up on action items.
• Preparing, formatting, and managing project documentation including contracts, reports, and meeting notes, supporting stakeholder communications, assisting in preparing presentations and updates, and maintaining organized document repositories.
• Enhance Project success across National Intermodal's project portfolio
• Tracking project expenditures to align with approved budgets and monitoring resource usage to promote efficiency and reduce waste.
• Monitoring and updating project schedules and task progress using project management tools, tracking team performance, and ensuring alignment with timelines and deliverables.

Requirements

• Strong skills in preparing, formatting, and managing documents, reports, and presentations.
• Proven experience leveraging project management tools to ensure efficient project delivery and coordination.
• Qualification in Business Administration, Project Management, Engineering, or a related field (desired).
• Highly proficient in MS Word, Excel, PowerPoint and document management systems.
• Basic financial literacy and understanding of budgeting principles, with the ability to monitor budgets, track expenses, and support cost control processes.
• Ability to work collaboratively, adapt to changing priorities, and support team dynamics effectively.
• Keen attention to detail and a strong commitment to quality in all tasks.
• Excellent organisational and time management skills.
• Proficiency in project management software (e.g., MS Project, Primavera or equivalent) for task tracking and scheduling.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance