Office Administrator

Description

• Build strong working relationships with office leadership and staff.
• The Office Administrator will serve as the front desk receptionist: greet visitors, answer and route calls, and provide excellent customer service.
• Maintain the appearance and organization of shared office spaces and oversee the ordering of breakroom, office, and building supplies.
• Support employees and visitors with meeting coordination, web-conferencing technology, and general administrative needs.
• Act as the office point of contact for vendor and service appointments (copier service, building maintenance, etc.).
• Create, manage, and improve company Word templates (letters, proposals, reports, forms, memos, etc.).
• Assist with preparing, printing, assembling, and shipping submittals and reports.
• Support company administrative requests, including travel arrangements, meeting setups, meals, clerical tasks, and support center tickets.
• Manage daily mail operations: receive/distribute incoming mail; prepare and coordinate outgoing shipments.
• Oversee building access and security systems.
• Serve as the company’s go-to expert for Microsoft Word formatting, styles, and document structure.

Requirements

The duties of this position require the employee to regularly sit, stand, walk, communicate, and adapt. Reasonable accommodation may be provided to enable the employee to perform the required duties of this position. There will be minimum travel. Employee safety and security are critical parts of our company's core values. Accountability, positive attitude, proactive communication, continuous improvement, and teamwork promote safe conditions and safe actions.

We are seeking a highly motivated and detail-oriented Office Administrator to provide administrative support to our Nicholasville, Kentucky office. This in-office role also oversees the company’s document formatting standards and Word template management.

Must meet Marine Solutions' Employment Eligibility Requirements. All applicants must be authorized to work in the United States without the need for sponsorship now or in the future.

• Expert-level proficiency in Microsoft Word.
• Proficient in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Adobe Acrobat.
• Experience supporting multiple departments.
• High school diploma or equivalent.
• Experience with developing and managing budgets
• Excellent time management; consistently meets deadlines and manages multiple priorities effectively.
• 1 year of relevant experience.
• Positive, professional attitude, and strong customer service orientation.
• Strong verbal and written communication skills.
• Self-starter mindset with initiative and proactive problem-solving skills.
• High attention to detail, accuracy, and confidentiality.

Benefits

Our recognition as one of the Best Places to Work in Kentucky for eight consecutive years reflects our unwavering commitment to nurturing and empowering our people. We prioritize personal and professional development, providing opportunities for continuous learning and growth. Collaboration and open communication are at the core of our culture, fostering a supportive and inclusive environment where every individual’s voice is valued. Investing in our employees not only enhances their potential but also contributes to our collective success.

Minimum Qualifications

The hourly pay range for positions in Kentucky is $20 to $27 an hour, depending on education and relevant experience.

• Dental Insurance
• Vacation and Sick Time
• Health Insurance
• Relocation Assistance
• Vision Insurance
• Life Insurance
• Employee Assistance Program (EAP)
• Accident Insurance
• Tuition Assistance
• Paid Holidays
• Health Savings Account (HSA)
• Paid Parental Leave
• 401(k) Matching

Training + Development

Interview process

Visa Sponsorship

Security clearance