HR & Admin Specialist

Description

• Coordinate customer and supplier factory visits
• Handle employee social insurance, statutory contributions, and tax-related matters
• Support crisis communication and issue resolution with relevant authorities
• Manage factory assets, including machinery, equipment, and office fixed assets
• Maintain good working relationships with local government authorities
• Organize company and factory events, meetings, and internal activities
• Manage monthly utility payments and cost tracking for factory operations
• Support cost optimization initiatives related to factory utilities and facilities
• Manage factory stamps, vehicles, and related administrative matters
• Support daily factory administrative and operational management tasks
• Oversee factory canteen operations and dormitory management for local and foreign workers
• Coordinate with public utility providers, including SAJ Ranhill (water supply) and TNB (electricity services)
• Maintain employee records, personnel files, and support employee relations
• Assist in planning and implementing employee training programs
• Manage business registrations, licenses, certifications, and timely renewals for the factory
• Prepare attendance reports and support performance evaluation processes
• Draft, implement, and maintain factory management policies and administrative documents
• Coordinate factory system certifications and compliance-related documentation
• Handle recruitment and dismissal procedures, including onboarding and offboarding
• Coordinate on-site inspections related to safety, fire protection, and environmental compliance

Requirements

We are seeking an HR & Admin Specialist to support our factory operations in Johor Bahru. This role is a generalist position with approximately 30% focus on Human Resources and 70% on factory administration, general affairs, logistics support, and external coordination. The ideal candidate is well-organized, hands-on, familiar with factory operations, and capable of coordinating with internal teams, suppliers, and local government authorities.

Human Resources Management (Approx. 30%)

• Hands-on, responsible, and detail-oriented
• Strong organizational and coordination skills
• Good communication and problem-solving abilities
• Education: Diploma or above in Human Resources, Business Administration, or related fields
• Proficient in Bahasa Malaysia
• Experience dealing with government authorities, inspections, or factory compliance is an advantage
• Experience in factory administration, HR, or general affairs is preferred
• Able to handle multiple tasks and work independently
• Familiar with factory administrative workflows and documentation
• Fluent in Mandarin (spoken, written, and reading) – top priority

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance