Administrator, Office

Description

• Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents
• Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents
• If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday
• If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
• Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms
• If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales
• Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner
• Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center
• Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures

Requirements

• Aptitude for understanding financial reports and extracting information
• High school diploma or equivalent. Some college or professional school preferred
• Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software
• 3-5 years of administrative office experience (office management preferred) in a fast-paced environment
• Accounts Payable and Receivable background using systems such as Yardi
• Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers
• Supervisory and coaching skills with the ability to delegate tasks
• Strong organizational and interpersonal skills with attention to detail
• Knowledge of administrative procedures, customer service principles and practices
• Ability to prioritize, coordinate, multi-task and demonstrative initiative
• Effective verbal and written communication

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance