Full‑service fire protection firm offering design, fabrication, installation, inspections and service nationwide.
Provides administrative support to pre‑construction team and senior leadership.
3 days ago ago
Intermediate (4-7 years)
Full Time
Phoenix, AZ
Office Full-Time
Company Size
135 Employees
Service Specialisms
Fire Protection
Sprinkler Systems
Design
Installation
Maintenance
Project Management
Sector Specialisms
Fire Protection
Design
3-D Modeling
Fabrication
Installation
Service Calls
Inspections
Maintenance
Role
Description
presentation prep
file management
metrics reporting
admin coordination
event planning
travel arrangements
Assist with PowerPoint presentation preparation and documents for executive meetings.
Organize and maintain filing system (electronic and paper files) as needed to support office functions.
Prepare metrics reports for management review.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.
Manage day to day administrative needs including: Coordination of department meetings and event, Type notes and create documentation, Prepare Monthly reports on budget and other activities, Arrange travel and handle expense reporting, Answer phone and relay messages in a timely manner, Support scheduling needs.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes).
Must be organized. This includes time management, being task-orientated, and setting and meeting deadlines.
Requirements
construction
microsoft office
bachelor's
5+ years
analytical
attention to detail
Prior experience working in a Construction organization is highly desirable.
Outgoing and thrives in a fast-paced and changing environment, with the ability to deal with and manage change
A high level of intelligence, analytical problem solving, critical thinking, planning and organizing skills
Bachelor’s Degree or equivalent experience preferred
Ability to work extended hours as needed
Good attention to detail, with the ability to recognize discrepancies
Enjoys working with all levels of the organization and supporting a variety of needs
Excellent interpersonal skills, ability to establish credibility as a strong performer and ability to work effectively with people at all levels of the organization
Work productively and meet deadlines timely
Strong written, oral, presentation and visual communication skills.
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Good listening skills
Minimum 5+ years of Executive or Sr. Administrative experience supporting multiple senior managers.
Regular, reliable attendance
Microsoft Office proficiency including Word, Excel, PowerPoint, and SharePoint
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
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Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
$39M Revenue
Annual Revenues
The company generates around $39 million in annual revenue.
135 Employees
Workforce Size
The company employs roughly 135 people across its operations.
1985 Founded
Year Established
The company was founded in 1985 in Phoenix, Arizona.
115.5K sq ft
Hangar Project Size
Completed a retrofit design-build project for a 115,500 square foot hangar at San Bernardino Airport.
During the late 1980s it secured major municipal and university projects, including ASU, Sky Harbor Airport, and Maricopa County.
Acquired by Kiewit in 2007, it became one of the Southwest’s largest fire sprinkler contractors.
Projects range from office complexes, hospitals and stadiums to warehouses, libraries and theaters.