Executive Assistant

Description

• Assist with PowerPoint presentation preparation and documents for executive meetings.
• Organize and maintain filing system (electronic and paper files) as needed to support office functions.
• Prepare metrics reports for management review.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.
• Manage day to day administrative needs including: Coordination of department meetings and event, Type notes and create documentation, Prepare Monthly reports on budget and other activities, Arrange travel and handle expense reporting, Answer phone and relay messages in a timely manner, Support scheduling needs.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes).
• Must be organized. This includes time management, being task-orientated, and setting and meeting deadlines.

Requirements

• Prior experience working in a Construction organization is highly desirable.
• Outgoing and thrives in a fast-paced and changing environment, with the ability to deal with and manage change
• A high level of intelligence, analytical problem solving, critical thinking, planning and organizing skills
• Bachelor’s Degree or equivalent experience preferred
• Ability to work extended hours as needed
• Good attention to detail, with the ability to recognize discrepancies
• Enjoys working with all levels of the organization and supporting a variety of needs
• Excellent interpersonal skills, ability to establish credibility as a strong performer and ability to work effectively with people at all levels of the organization
• Work productively and meet deadlines timely
• Strong written, oral, presentation and visual communication skills.
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Good listening skills
• Minimum 5+ years of Executive or Sr. Administrative experience supporting multiple senior managers.
• Regular, reliable attendance
• Microsoft Office proficiency including Word, Excel, PowerPoint, and SharePoint

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance