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Project Assistant - Mission Critical
Sto Building Group
Assists in construction project management, focusing on document preparation, tracking, and distribution, with some administrative and coordination tasks.
15d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Cedar Rapids, IA
Onsite
Company Size
4,700 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Broadcast-Media
Building Repositioning
Corporate Base Building
Corporate Interiors
Corrections
Cultural/Religious
Role
What you would be doing
contract management
document management
subcontractor coordination
change order management
shop drawing review
project setup
- Discusses and coordinates personal and project goals, important issues, and objectives.
- Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program.
- Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork.
- May administer contracts and purchase orders as assigned by leadership.
- Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.
- Ensures timely responses from subcontractors for contract paperwork.
- Creates and maintains project checklist.
- Instructs project team in organized filing system and assures its proper use.
- Assists in bidding and in developing scope of work for trade contractors.
- Prepares agendas and other preconstruction meeting documents.
- Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
- Assists in estimate and buyout of projects.
- Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.
- Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests.
- Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
- Distributes change requests and follows up for pricing changes.
- Records and/or transcribes minutes at the preconstruction meeting.
- Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc.
- Drafts, transmits, and files correspondence.
What you bring
communication
organization
ms office
teamwork
high school
2 years experience
- Types a minimum of 50 wpm.
- Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
- Has at least 2 years’ experience in secretarial or administrative work.
- Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
- Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
- Has excellent written and verbal communication skills.
- High school diploma or equivalent.
- Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
- Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
- One to two years post high school administrative assistant training preferred.
- Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
- Has the ability to accomplish routine tasks.
- Previous experience working in an administrative role in a construction company preferred.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- might conduct background checks related to employment history, education, criminal records, and other legal and insurance compliance checks as necessary.
Company
Overview
$9–11B Volume
Annual Construction
Annual construction volume of $9 to $11 billion.
$2.5B Capacity
Bonding Strength
Backing project execution with $2.5 billion in bonding capacity.
#4 in ENR
Top Contractor Ranking
Ranked #4 among the Top 400 Contractors by ENR.
#43 in Forbes
Top Private Company
Ranked #43 in Forbes America’s Top Private Companies.
- Operates across the US, Canada, UK and Ireland under brands like Structure Tone, Pavarini, LF Driscoll, Ajax and more.
- Delivers complete services from site evaluation, design review and virtual construction to interior fit‑outs and new builds.
- Expertise spans sectors including commercial, healthcare, education, cultural, corporate, technology, life sciences, mission critical, sports, hospitality and more.
- Known for integrating virtual design & construction tools to streamline costs and schedules.
- An employee‑owned model fuels investment in people, processes and advanced construction technologies.
- Typical projects range from complex healthcare facilities to cutting‑edge corporate offices, mission‑critical sites and cultural institutions.
- Standout fact: its hybrid of regional specialists empowers tailored local execution backed by global resources.
- Family of elite builders operating collaboratively across local experts and a global network
- Personalized service from local experts alongside the strength and support of a global network
- Commitment to innovation, quality, compliance, and environmental, social, and governance (ESG) principles
- Deep focus on client needs, partnering to imagine, execute, and realize their visions
- Use of real‑time data, trade relationships, and buying power to maximize project value
- Structured under a unified network yet allowing individual business models to remain distinct
- Employs Safety 360° programs emphasizing physical, mental and psychological safety
96% recycled materials
Sustainable products
Products made with up to 96% recycled materials, leading the industry in sustainability.
150M tons CO₂ removed
Carbon reduction成就
Exterior insulation installations have contributed to removing 150 million tons of CO₂ since 1960.
21 sites certified
Environmental management
21 out of 27 production sites are certified under ISO 14001 and ISO 9001 for quality and environmental management.
- VP of Sustainability outlines net‑zero strategy focusing on energy, emissions, waste and water—advocating clarity in “net zero what?”
- Phased pathway: efficiency → renewables → leveraging incentives (solar, geothermal, EV charging, high‑efficiency fixtures)
- Participated in Contractor’s Commitment since 2021, targeting carbon reduction, waste & water management, jobsite wellness, material selection
- Exploration of mass‑timber construction to reduce embodied carbon and use local suppliers; protective weather‑mitigation onsite
- Advocates nuclear (SMR) tech as future low‑emission energy source for energy‑intensive buildings
- Equal‑opportunity employer: evaluates all qualified candidates without regard to protected characteristics
- Safety 360° program extends to psychological safety for staff and trade partners
- No gender‑specific statistics publicly available
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