Property Administrator

Description

• Work closely with Property Managers to secure bids for annual bids
• Provide work order system training to tenants and internal staff as needed
• Coordinate pricing, schedules and billing of tenant special service requests and renovations
• Order, stock and maintain office supplies and stationery
• Arrange owner and tenant meetings (i.e., order food, prepare agenda, set up meeting room and all audio-visual equipment)
• Respond courteously to tenant requests and complaints and respond accordingly
• Provide executive level support to Ownership, Building Management Team, and Building Staff
• Organize all tenant events including fire drills and life safety meetings
• Perform general administrative responsibilities such as filing; auditing, coding and submitting invoices; preparing and submitting expense reports; scanning; faxing; and preparing correspondence/transmittal letters, etc.
• Coordinate, freight elevators and after-hours activity
• Prepare monthly bill-back report for tenant specific work orders
• Oversee collection and enforcement of Certificate of Insurance policies related to tenants, vendors and contractors, in order to comply with outlined insurance requirements
• Serve as the primary day-to-day contact for all tenants; create relationships with each contact and update contact lists as necessary; welcome new tenants to buildings
• Interact with vendors on invoice payment status, incorrect invoices and lien waivers
• Prepare Incident Reports promptly for Property Manager to review
• Ensure that all Service Agreement, Licenses, Permits and related building information is saved in the shared files on a timely basis
• Assist in contract management (janitorial, landscaping, pest control, etc.) and maintain building contract summary spreadsheet.
• Assist Building Engineers in maintaining facility permits, licenses and documentation
• Prepare service agreements and serve as liaison with vendors on behalf of the Property Managers
• Maintain emergency contacts for each building and distribute building announcements as required

Requirements

• 1+ years of Property Management experience
• Solid organizational skills with the ability to work efficiently and independently
• Excellent oral and written communication skills
• Bachelor’s degree or equivalent experience/education required
• Prior real estate experience with exposure on the healthcare side preferred
• Prior employment history demonstrating the ability to work in a fast-paced, high-intensity environment while managing multiple tasks and priorities, and produce accurate results in a highly organized manner
• Proficiency in Microsoft based software
• Yardi experience preferred

Benefits

$24 -26 hourly range, based on experience plus benefits and bonus.

Now is a great time to join our growing team at Remedy! You will work side-by-side with firm leadership to serve clients and build the business, having a direct impact on the firm’s success. We offer competitive health benefits: Medical, Dental, Vision, Life (including spouse & child), 401K, STD/LTD, Parental leave, AD&D, Tuition Reimbursement, and Commuter benefits. We offer flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development.

Training + Development

Interview process

Visa Sponsorship

Security clearance