SEA Event & Workplace Executive

Description

The role focuses on event planning and logistics for Client events across Southeast Asia, as well as providing administrative support for workplace operations (KLO) in SEA offices excluding Singapore. You will partner with the SEA Workplace Lead, local office leads, vendors and cross‑functional teams to ensure smooth execution, compliance, and an engaging employee experience.

• Drive the administrative and logistical planning for Client events across SEA, ensuring smooth coordination from kickoff to wrap‑up.
• Create detailed run sheets, timelines, checklists, and documentation that empower local teams to execute flawlessly.
• Manage procurement tasks such as raising POs, coordinating with vendors, tracking deliveries, and maintaining inventory of event supplies.
• Oversee the preparation and distribution of event kits, signage, swag, and materials needed for regional experiences.
• Track budgets, reconcile invoices, and ensure financial processes follow Client and regional compliance requirements.
• Partner with SEA Workplace Lead to gather event requirements, understand cultural nuances, and ensure every experience reflects Client's values and standards.
• Build strong relationships with vendors and internal teams, ensuring the quality, reliability, and player‑focused mindset.
• Identify opportunities to streamline event processes, improve tools, or refine how we collaborate across SEA.
• Develop templates, playbooks, SOPs, and best‑practice guides that scale with Client's growth.
• Ensure all processes uphold Client's standards for compliance, safety, and operational integrity.
• Maintain operational excellence across SEA offices by monitoring day‑to‑day workplace activities and ensuring smooth functioning of facilities and common areas.
• Serve as one of the primary coordination points for workplace matters, helping local teams stay aligned and informed.
• Support Moves, Adds, and Changes (MAC) in office layouts, including floor plan updates and cross‑team coordination.
• Act as a core point of contact for all facility‑related issues, including cleaning, maintenance, security, and building access.
• Manage vendor relationships and scheduling for routine maintenance, repairs, and facility services across SEA offices.
• Oversee vendor performance and assist in contract renewals, tracking contract expirations, and sourcing new vendors when needed.
• Maintain accurate inventories of office supplies, pantry items, and equipment, ensuring timely replenishment and follow‑ups with vendors.
• Manage vendors supporting daily employee experience needs — snacks, beverages, office supplies, equipment upkeep, and pantry services.
• Plan office supply expenditures within allocated budgets and support procurement workflows for workplace operations.
• Assist with budget tracking, vendor quotes, and cost evaluations to ensure responsible spending.
• Help foster a fun, safe, clean, and welcoming environment that reflects Client's culture and supports productivity.
• Support the planning and coordination of SEA internal events and activities that build engagement and community.
• Assist local teams with visitor management, including lobby coordination and helping guests reach the correct meeting hosts.
• Handle workplace and facility enquiries, feedback, and service requests, routing them to the appropriate teams and ensuring timely resolution.
• Support mailroom operations — receiving, sorting, and coordinating postal and courier services.
• Perform general administrative duties as needed to support smooth workplace operations, including coordinating services with landlords and vendors.
• Assist with PSEC‑related responsibilities and ensure workplace processes follow Client standards and building requirements.
• Maintain documentation, checklists, and operational records to support consistent, scalable KLO operations across SEA.

Requirements

• Communicate clearly, proactively, and contextually with cross‑functional partners — keeping everyone aligned and unblocked.
• Resourceful, adaptable, and able to stay cool under shifting priorities.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance