Executive Assistant

Description

• Represent the executive and the company in a professional manner
• Complete and submit timely expense reports
• Offer suggestions to enhance and perfect administrative processes and procedures
• Assist Executives with a wide range of administrative activities and projects
• Support activities between the office and regional offices
• Support C-Level and management staff with administrative help on an as needed basis
• Work with other leaders throughout the organization to gather updates and agenda items for meetings
• Arrange complex domestic and international travel plans and itineraries; compile relevant information needed for travel and meetings
• Act as a back-up when needed for receptionist
• Manage incoming calls and correspondence and respond independently to routine correspondence
• Liaise with other departments, leaders, and assistants internally and externally
• Maintain confidentiality of all corporate, personnel and team matters; maintain the highest ethical standards of business practice
• Manage programs, events, meetings or conferences; arrange facilities and caterers, issue information or invitations, coordinate speakers and manage event budget; coordinate all other meeting-related logistics
• Prepare agendas and minutes for leadership meetings; ensure meeting notes and post-meeting follow-up and summaries are distributed as needed on behalf of executive
• Manage the calendar and coordinate appointments internally and externally
• Assist in creation of presentation material for the leadership team and town halls
• Coordinate in-person and virtual meetings (via WebEx and Microsoft Team Meetings)

Requirements

• Ability to maintain professionalism under pressure
• Ability to maintain confidentiality
• Positive attitude and the ability to be proactive, resourceful, and flexible
• Demonstrated ability to work independently and proactively to solve problems
• Excellent verbal and written communication skills with a strong command of grammar
• Highly detailed oriented with superior organizational skills
• Advanced knowledge of all MS Office programs including Word, Excel, PowerPoint and Outlook required
• Strong people skills, including the ability to work effectively as part of a team and build relationships throughout the organization
• Minimum of five years of professional executive administrative experience
• Demonstrated ability to prioritize, meet deadlines, and change course of action quickly
• Ability to successfully coordinate multiple projects simultaneously
• High School diploma or equivalent required; college degree preferred
• Strong ability to exercise independent judgment and make appropriate decisions
• Ability to work independently with limited supervision and take initiative

Benefits

• Life insurance
• Wellness Program, Employee Assistance Program, Parental Leave
• Employee Stock Purchase Plan
• Paid time-off 13 paid holidays per year 401(k) Retirement plan that will match 100% of employees saved dollars up to the first 6% of your salary
• Comprehensive low-cost co-pay health insurance: medical, dental, prescription, and vision insurance benefits for every 30+ hour full-time employee. Insurance starts on day one!
• Short-term and long-term disability insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance