Monitor, review, and approve standard expenditures to verify the activities of the department are conducted within established budgets.
Coordinate catering, conference rooms and other logistics necessary for effective meetings
Provide cross training and performance feedback on entry level administrative staff.
Proactively manage and prioritize schedules, appointment requests and a high volume of calendar meetings and events. Manage the logistics of large group events.
Exercise sound judgment and discretion in handling sensitive and confidential information.
Facilitate document approvals and processing, which includes but not limited to invoices, contracts and other confidential documents.
Manage (and sometimes create) internal communication going out to the UKO region from the Senior Managing Director.
Assist MD / GM with calendar management, expense reports, travel, meeting coordination, and signature routing as requested.
Provide high-level administrative and strategic support to the Senior Managing Director, Manager for the UKO Region supporting smooth operations, effective communication, and alignment with organizational priorities.
Maintain the security and confidentiality of calendars, files, and records.
Responsible for anticipating and gathering, compiling, verifying, and analysing information to prepare documents such as memos, letters, reports, and presentations with accuracy and discretion.
Prepare a variety of communications including emails, meeting agendas, and meeting minutes.
Facilitate smooth communication between internal executives and clients. This may include other board members, company executives, client executives, government officials, media, and internal employees.
Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely and professional manner.
Arrange conference calls and related conference room set-up. Coordinate with IT / Office Administrators to ensure A/V equipment is in working order.
Coordinate related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
Coordinate with Office Administrators across the UKO region to effectively drive MD initiatives.
Identify and recommend opportunities to enhance administrative and communication processes for improved efficiency.
Assemble and analyse information involving business plans, and financial reports, resulting in accurate and timely submissions.
Coordinate and anticipate travel arrangements and prepare detailed itineraries.
Act as Notary Public and notarize various documents.
Requirements
high school
office experience
detail oriented
professional communication
problem solving
microsoft office
High School Diploma (GCSE's) Required
Applicable office/clerical experience Preferred
Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.
Advance knowledge in Microsoft Word, Excel, Access and PowerPoint required
Demonstrate good judgment and initiative in managing priorities and supporting progress in a fast-paced environment.
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
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Visa Sponsorship
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Security clearance
Information not given or found
Company
Overview
1898 Founded
Year of Establishment
The company was established in 1898 by two Stanford engineers to address early city water and sewer challenges in Kansas.
$7 Billion
Annual Revenue
By 2023, the company achieved $7 billion in revenue, managing nearly 19,000 projects across various industries.
#1 Ranked
ENR Ranking
The company is ranked #1 in data-center and power engineering by ENR, highlighting its leadership in mission-critical infrastructure.
The firm grew steadily from municipal roots, evolving into a global design‑build leader with integrated engineering, architecture, and construction services.
Headquartered in Kansas City, it has expanded its operations to more than 75 offices worldwide, including locations in the US, Canada, UK, UAE, India, and the Middle East.
It specializes in sectors such as water, power, transportation, aviation, manufacturing, and oil & gas, undertaking projects ranging from airports to chemical facilities.
Its full‑service model encompasses consulting, design, procurement, construction, and commissioning, ensuring seamless project delivery from concept to operation.
The company is 100% employee‑owned, following a significant employee buyout in the 1980s that redefined its trajectory.
Culture + Values
We are committed to delivering an exceptional client experience by upholding the highest standards of safety, quality, and integrity.
We foster a culture of collaboration, where teamwork and communication drive results.
We are passionate about providing innovative solutions to our clients' challenges.
We value continuous improvement and hold ourselves accountable for the success of our projects.
We believe in a work environment where employees can thrive personally and professionally.
We are dedicated to making a positive impact in the communities where we live and work.
Environment + Sustainability
Net Zero by 2050
Emissions Target
Committed to achieving net zero emissions by 2050.
50% Reduction by 2030
Emissions Goal
Aims to reduce Scope 1, 2, and 3 greenhouse gas emissions.
17% Emissions Reduction
Achievement in 2022
Reduced Scope 1 and 2 emissions compared to baseline levels.
Actively involved in designing and implementing renewable energy projects to help clients achieve their sustainability goals.
Offers energy-efficient solutions that reduce emissions and operational costs for clients.
Inclusion & Diversity
25% by 2030
Target for women in technical roles
The company aims to increase the percentage of women in technical roles.
25% workforce
Women representation
The workforce currently comprises 25% women.
Committed to creating an inclusive environment where employees feel valued and empowered.
Has a comprehensive mentorship program aimed at increasing leadership representation of underrepresented groups.