Description

• Track customer and job data in Microsoft Excel and WMIS (Customer Workforce System); process labor and subcontractor entries daily using transactional system (WINS).
• Maintain local telephone contact list.
• Answer customer inquiries via phone and e-mail; interact with accounting associates at the Company’s headquarters, as well as foremen and superintendents in the field.
• Type business correspondence.
• Purchase and maintain material orders for crews and office supplies; coordinate regular service and repair of fax/copy machine, etc.
• Maintain filing system for customer logs, vendor materials, supplies, repair parts, and rentals.
• Prepare spreadsheets to calculate amounts such as cumulative invoicing, retainage, and deliverables.
• Effectively manage multiple tasks or projects with competing deadlines, and produce accurate results with a proper sense of urgency for customers and co-workers.
• Coordinate, obtain and track locate tickets with use of Teams application.
• Handle UPS packing/shipping and distribute incoming mail.
• Confirm quantities; receive and code subcontractor/vendor invoices for job costing.
• Act as Proctor for Operator Qualification (OQ) testing on site.
• Manage work permits.
• Coordinate the collection, preparation for submittal, and storage of all deliverable paperwork/video files for all projects, as per contract requirements.

Requirements

• Ability to operate office equipment such as fax machines, copiers, and phone systems.
• Experience with web portals for time and attendance.
• Independent judgment to plan, prioritize, organize diversified workload, and recommend changes in office practices or procedures.
• 3+ years professional administration in the construction or utility industry.
• High school diploma or equivalent.
• Associate’s degree or significant college coursework in business management, human resources, accounting, or a related field.
• Effective written and oral communication.
• Ability to learn new software quickly.
• IUPP or Indiana 811 knowledge.
• 1+ year professional administration and/or customer service.
• Proficiency in Microsoft Office (specifically Excel and Word) and Teams.

Benefits

• Competitive wages and industry-leading benefits;
• On-the-job work and safety training;
• Employee recognition programs, Employee Care Fund, and more (also see Annual Company Picnics).
• Growth opportunities for career advancement (Grow Here at Miller Pipeline);

Training + Development

Interview process

Visa Sponsorship

Security clearance