Personnel Assistant I

Description

• Assist in processing new hire documentation, background checks, and in-processing requirements.
• Maintain accurate time and attendance records
• Prepare correspondence, reports, and presentations for HR management.
• Assist in preparing HR forms, reports, and personnel action requests (PARs).
• Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
• Assist in maintaining personnel accountability records for ICE contract reporting.
• Process leave requests, overtime authorizations, and shift adjustments.
• Respond to routine employee inquiries and escalate complex issues to HR management.
• Assist HR Manager with enrollment, updates, and tracking of employee benefits programs.
• Provide employees with information on company policies, benefits, and HR procedures.
• Schedule meetings, coordinate training sessions, and assist with HR communications.
• Provide support to site leadership for workforce-related tasks as required.
• Support tracking of employee assignments, rotations, leave, and contract-mandated requirements.
• Maintain accurate and up-to-date employee personnel files in accordance with company policy, ICE contract requirements, and regulatory standards.
• Support audits, inspections, and government reporting requirements.
• Support supervisors and employees in resolving timekeeping discrepancies.
• Support out-processing and final clearance of departing employees, including property return and exit documentation.

Requirements

• Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
• Must have a valid driver's license.
• 2-4 years of HR, administrative, or personnel support experience
• Must be able to travel if/when needed within the US.
• Strong organizational and data entry skills with attention to detail.
• Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint, or similar) preferred.
• Familiarity with DHS processes highly desirable.
• Ability to maintain confidentiality of sensitive personnel information.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Education: High school diploma or equivalent required; Associate’s or bachelor’s in human resources, Business Administration, or related field preferred.
• Strong communication and customer service skills for supporting employees and leadership.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance