Description

As a Sr. Marketing Coordinator you will partner with the Quincy‑based Marketing Manager to support business development in the Northeastern United States. You will manage RFP tracking, lead proposal planning and kickoff discussions, create qualifications, proposals and presentation materials, and maintain project content such as profiles and resumes. The role also includes producing proposals in our Quincy or Woburn offices, traveling to client sites for delivery, supporting events, ensuring marketing material quality, updating the CRM system, and handling other marketing tasks as needed.

• Work alongside the Quincy‑based Marketing Manager to pursue new work in the Northeastern US.
• Retrieve and track RFP/Q proposals and assist in go/no‑go decisions.
• Lead proposal plan preparation and drive kickoff discussions.
• Develop firm qualifications, proposals, and presentation materials (layout, writing, coordination).
• Write, catalog, and update project materials such as profiles, team resumes, and client references.
• Produce proposals on‑site at Quincy, MA or Woburn, MA offices.
• Travel to client locations to deliver proposals as needed.
• Support special events and trade shows occasionally.
• Proofread and review marketing materials for aesthetics and compliance.
• Update the client relationship management (CRM) system and related databases.

Requirements

The ideal candidate holds a degree or equivalent in communications, marketing, business, English, journalism or a related discipline and has at least five years of marketing experience in the architecture, engineering, and construction (AEC) or professional services sector. Required skills include proficiency with Adobe InDesign and Microsoft Office, strong prioritization, organization, attention to detail, multitasking in deadline‑driven environments, excellent writing and copyediting, and adaptable communication abilities. Candidates must be highly motivated, able to travel between offices and client locations, possess a valid driver’s license with reliable transportation, and note that sponsorship is not available.

• Degree, certification, or equivalent in communications, marketing, business, English, journalism, or related field.
• Minimum 5 years marketing experience in AEC or professional services.
• Proficiency in Adobe InDesign and Microsoft Office.
• Excellent prioritization and time‑management skills.
• Strong organizational ability, attention to detail, and multitasking in a fast‑paced, deadline‑driven environment.
• Excellent writing and copyediting capabilities.
• Strong communication skills and adaptability to different styles.
• Highly motivated and eager to enhance Apex’s marketing efforts.
• Ability to travel to Woburn or Quincy offices and client locations for proposal production and delivery.
• Ability to travel between offices occasionally for related tasks.
• Valid driver’s license, safe driving history, and reliable transportation.

Benefits

Apex offers collaboration with over two dozen marketers nationwide, company‑subsidized medical and dental plans, paid life and disability insurance, 401(k) matching, tuition assistance, cross‑training, performance‑based bonuses, and the opportunity to work with top industry talent. With more than 1,800 employees across 50+ U.S. locations, you’ll benefit from a national network while contributing to diverse projects.

• No sponsorship available now or in the future.

Training + Development

Interview process

Visa Sponsorship

Security clearance